What are the responsibilities and job description for the Executive Assistant to the Medical Director position at Reproductive Partners Fertility Clinic- San Diego?
Company Overview
Reproductive Partners Fertility Center – San Diego is a leading Southern California fertility clinic, internationally and nationally recognized for our success in IVF (In Vitro Fertilization), egg freezing, and other fertility treatments for our patients.
Position Overview
We are seeking a highly organized, tech savvy, and motivated Executive Assistant to support the Medical Director at our fertility practice. The ideal candidate will possess excellent project management, organizational, and administrative skills, interest in the field of reproductive medicine, and the ability to manage multiple tasks efficiently. This role includes both administrative and clinical duties, requiring strong communication skills and a proactive approach to problem-solving.
Key Responsibilities
Administrative Support
- Schedule and manage appointments, meetings, and events for the Medical Director.
- Screen and prioritize emails / messages and respond on behalf of the Medical Director as requested.
- Arrange travel accommodation and itineraries as needed.
- Create, edit, and format documents, presentations, and reports.
- Assist with administrative projects and help develop workflows to improve efficiency.
- Transcribe dictations from the Medical Director accurately and efficiently.
- Serve as a liaison between the Medical Director, management team, clinic staff, and outside professionals, ensuring clear and efficient communication.
- Support the Medical Director with maintaining communication with referring physicians.
Clinical Support
In compliance with the Americans with Disabilities Act, ADA, this description identifies the essential components of the job required to be performed with or without reasonable accommodations. Requests for reasonable accommodation to facilitate the performance of these essential functions will be given careful consideration.)
Qualifications and Requirements
o Excellent organizational, multitasking, and communication skills.
o Advanced proficiency in Microsoft 365 – primarily Outlook, Teams, Word, PowerPoint, and Excel, medical software, and various software programs, AI tools, and practice management systems.
o Experience with learning and implementing new technologies and systems to enhance practice operations.
o Detail-oriented, proactive, and able to maintain confidentiality and handle sensitive information with discretion.
o Strong problem-solving and critical thinking abilities and a team-player mentality.
o Attendance, punctuality, and reliability are essential functions of this position. Must report to work on time for scheduled hours dependent on operational needs.
o Willing to work a flexible schedule including some evenings and occasional weekends as needed.
Benefits
How to Apply
Interested candidates should submit their resume and cover letter outlining their qualifications and experience. Please include references and any relevant certifications.
Join our dedicated team and contribute to providing exceptional fertility care. Apply today!