Buyer

Essential Job Functions:

• Processing of purchase orders. Duties involved in these functions include:
  1. Establishes new supplier accounts and provides necessary documentation to Accounts Payable.
  2. Contacts suppliers to solicit quotations, negotiate discounts, terms, freight, contract terms, places orders, and performs follow-up on orders.
  3. Prepares price comparisons, specifications, and requests for quote, etc.
  4. Prepares, obtains approval, distributes purchase orders, and maintains all purchasing support documentation.
  5. Inputs purchasing information into purchasing system.
• Maintains and audits contractor insurance certificates.
• Maintains office supplies and administration building consumable items.
• Handles procurement and errands from local suppliers.
• Conducts potential new supplier interviews.
• Resolves invoice, receiving, and quality issues between accounts payable, storeroom, and suppliers.
• Establishes and prepares blanket purchase orders for Mill consumables.
• Resolves pricing and shipping discrepancies with suppliers.
• Sources and processes purchase orders for mobile equipment, rental equipment, tools, and miscellaneous supplies.
• Participates in contract negotiations (extended, annual, and blanket) for Mill procurement needs, including renewals, evergreeens, and re-negotiations. Maintains contract files and ensures compliance.
• Resolves returns, damaged goods claims, delivery discrepancies, and past-due delivery issues with suppliers, Storeroom Coordinator, and Accounts Payable, as required.
• Implement purchasing guidelines.
• Other duties as required.

• Responsible for Company uniform program:
  • Receives employee orders.
  • Prepares purchase orders.
  • Receives/performs inventory and distributes uniforms.
  • Maintains spreadsheet tracking/control of receipts to Accounts Payable.
• Maintaining Company office supplies:
  • Solicits operation departments for inventory of office supplies to determine re-order requirements.
  • Conducts inventory of supplies.
  • Prepares blanket purchase orders for supplies.
  • Processes orders for supplies.
• Back-order reporting:
  • Maintains contact with supplier throughout the process.
  • Requests back-order descriptions on a regular basis.