What are the responsibilities and job description for the Administrative assistant position at REQ Solutions?
Job Title : Administrative Assistant III
Duration : 12 Months (Possible extension)
Location : Maple Grove, MN 55311
Hybrid Role (2-3 days onsite)
Responsibilities :
- Team size is 50. Candidate will be working alongside another admin.
- Team culture is a very supportive environment. There is work / life balance within this role.
- Primary focus is providing complex administrative support for individuals and / or department.
- Works under limited supervision with general instructions given on new assignments.
- Performs general administrative duties that may include photocopying, coordinating meetings / appointments, typing, faxing, ordering / maintaining supplies, arranging travel, preparing and / or sorting mail.
- Assists with expense reconciliation, vendor POs and payments.
- Coordinates events for team on and off site meetings
- Serves as a point of contact for internal customers.
- Contacts are frequently within own organization and involve obtaining or providing information on matters of moderate importance to the organization and may be of a sensitive nature.
- Answers complex functional questions that may require additional research and follow-up.
- Collaborate with cross functional partners to understand project goals / needs including budget, timing, expected deliverables or content creation / development, execution and measures for success.
- Makes decisions using independent judgment under only general guidelines.
- Creates and maintains professional documents (letters, org charts, presentations, etc.); ensures document is logical and complete as well as accurate in grammar and spelling;
makes suggestions for improvements in existing communications.
Responsible for confidential information which typically consists of company / division sensitive information (i.e. new product technology, organizational changes).
Education / Experience :
- High School or equivalent and 3 years of related experience with certification in assigned area required.
- Open to associate or bachelor's degree in business administration or office management preferred
- Strong proficiency in Microsoft Office (Excel, PowerPoint, Outlook) as well as familiarity with collaboration tools (Teams)
- Project management software (Monday.com) preferred
Last updated : 2024-11-20
