Accounts Payable Manager

Description

We are committed to building a workplace where everyone feels heard and respected, and extending our culture of care so that every individual can reach their full potential. We want you to have a sense of belonging and feel valued for your contributions and the perspectives you bring.

Summary

The Accounts Payable Manager is accountable for the daily operational performance of the Accounts Payable Department and staff to process invoices, payments, vendor and purchase order reconciliations, company credit cards, and compile reports for multiple entities. They contribute to month-end and year-end closings, respond to internal and external audit requests, and process the annual 1099 filing. They inspire, motivate, and coach team members to work together to meet the company's financial obligations with integrity and in accordance with company policy. They collaborate with business leaders to develop strategies to achieve the company’s objectives, mission, and vision and create a best-in-class organization.

Requirements

• Identifies, deploys, and manages a high-performing team needed to accomplish business objectives. Provides a positive and engaging work environment. Trains, monitors, and analyzes staff works to measure results and ensure quality, accuracy, and timeliness.
• Develops, implements, and maintains systems, procedures, and policies, including accounts payable and purchase order functions, to ensure adherence to company guidelines.
• Focuses on process improvement and documentation.
• Maintains accurate vendor records per Internal Revenue Service (IRS) regulations.
• Manages vendor relationships; reconciles vendor issues through resolution.
• Resolves discrepancies between Accounts Payable and Corporate Accounting.
• Manages the disbursement process, including cash management, remittances, check voiding, stop payments, wire and vendor information, and payment reissues.
• Processes IRS Form 1099 and submittals on time.
• Coordinates weekly payment runs and performs quality control reviews of the data.
• Supports the team in processing vendor invoices as needed.
• Resolves issues with the ERP system, workflows, vendors, or purchase orders with staff, project managers, or outside parties.
• Runs month-end reporting and makes notes on monthly aging reports.
• Oversees the company credit card program, issuance of credit cards, compliance, and usage.
• Utilizes bank audit and statement functions.
• Assists with any DOL, State, IRS, project, and corporate audits.
• Ensures that appropriate deadlines are met within the team.
• Anticipates and identifies potential risks related to completing AP tasks and takes action to mitigate and minimize company risk exposure.
• Performs quality control on reports, functions, and information in the financial system.
• Follows safety and security procedures and determines appropriate action. Reports potentially unsafe conditions and uses materials and equipment properly.
• Attends work regularly and punctually, as scheduled or expected.
• Complies with Employee Handbook, Code of Conduct, and Company Policies & Procedures.
  
  
  

Additional Responsibilities

• Supports and participates in special projects or projects as assigned.
  
  
  

Safety

• Presents, supports, and leads-by-example with a safety and quality-oriented attitude.
• Leads by example to show that safety is the most important function, ensuring that all employees follow safe practices while working.
• Accountable to continually reinforce safe behaviors and correct “at risk” behaviors.
• Adheres to and ensures all site team members understands standard operating procedures.
• Leads and supports the site team in technical, quality and safety, utilizing system in place.
  
  
  

Leadership

• Fosters and demonstrates a workplace inclusive of creating opportunity, serving others, building trust, innovation, and exceeding expectations.
• Manages multiple direct reports.
• Participates in hiring and selection process to fill positions on the team.
• Communicates regularly with direct reports on goals, accomplishments, and information on policies.
• Demonstrates leadership and expertise in eyes of client group.
• Employee Development:
• Provides tasks and assignments that challenge and stretch employees’ responsibilities.
• Conducts regular discussions with employee(s) on personal development. Comfortable with empowering others.
• Conducts timely, effective performance reviews in accordance with RES guidelines.
  

Qualifications

• Associate’s degree in business accounting, finance, or related field plus two years’ equivalent experience required.
• Bachelor’s degree in business accounting, finance, or related field required.
• 5 or more years of related accounts payable experience required.
• 2 or more years of supervisory or managerial experience required.
• Ability to travel domestically 5 to 15% required.
• Strong customer service and communication skills.
• Strong organization and management skills overseeing large teams and transaction volumes.
• Ability to prioritize and meet deadlines. Self-starter and hard-working in a growth environment.
• Ability to research and problem-solve.
• Experience in fast-growing and changing organizations.
• Strong attention to detail.
• Solid working knowledge of accounting and month-end processes.
• Advanced skills in Microsoft Office applications, particularly in Excel, with the ability to import, export, manipulate, and analyze large volumes of data into meaningful customized reports for management.
• ERP experience working with AP and Cash modules.
• International experience is a plus.
• Construction industry experience is a plus.
• Functional competencies include casting the right shadow, teamwork, building strategic partnerships, continuous improvement, and managing vision & purpose.
  
  
  

Anticipated base salary range: $91,000 - $106,000

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. This position is bonus eligible.

RES offers benefits that are effective first day of employment. These benefits include the following:

• Medical, Dental and Vision
• Health Savings Account with employer contribution
• Flexible Spending Accounts
• 4x pay Basic Life and Voluntary Life
• Short and Long Term Disability
• Accident, Hospital, and Critical Illness
• 401 (k) plan with 6% company match
• 4 weeks Paid Time Off (PTO) and 10 Paid Holidays
• Tuition Reimbursement and Green Car Reimbursement
• Volunteer and Charity Matching
• Paid Parental Leave and Paid Sabbatical Leave
• Employee Referral Bonus
• Employee Discounts and Wellness programs
• Wellness Reimbursement
  
  
  

Physical Requirements And Environment

The work environment and physical demands characteristics are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Rarely: Climbing, crouching, kneeling, pulling/pushing/lifting between 5-15lbs., and stooping are required.

Occasionally: Carrying 5-15lbs., gripping, handling, pinching, and walking are required.

Frequently: Standing is required.

Constantly: Reading, grasping, hearing, reaching, vision, repetitive motion, and sitting is required.

Rarely exposed to extreme cold, heat, and humidity, and wet climates, in the working environment.

Occasionally exposed to noise and hazards in the work environment.

We maintain a drug-free workplace. Candidates will be required to pass a pre-employment background investigation and drug test as a condition of employment.

RES is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.