What are the responsibilities and job description for the Grants Administrator position at Research Foundation at City College of New York?

General Description

The CUNY School of Medicine at The City College of New York (CCNY), is the only medical school in the City University of New York system. Our innovative curriculum allows students to complete both their undergraduate Bachelor of Science (BS) and Doctor of Medicine (MD) degrees in seven years. CUNY School of Medicine also offers a Master of Science degree in Physician Assistant Studies (PA). Our mission is to provide access to medical education to talented individuals from social, ethnic and racial backgrounds historically underrepresented in medicine and to develop health professionals committed to practicing in under-served communities with a special emphasis on primary care and reducing health disparities.

Located in the Grants & Sponsored Programs (GSP) Office of the CUNY School of Medicine and reporting to the Director of the CUNY School of Medicine (CUNY MED) Grants & Sponsored Programs Office, the Grants Administrator will assist Principal investigators (PIs) in the submission of grant applications (Pre-Award) and the management of awarded grants (Post-Award).

Other Duties

Pre-Award Duties :

Reviews and Interprets submission requirements & agency guidelines from Federal, State, CUNY, and / or private agencies solicitation announcements to :

Confirm investigators & CUNY MED meet eligibility requirements.

Ensure compliance with sponsor, City University of New York (CUNY) and CUNY MED guidelines, policies, and procedures.

Identify limitations and special requirements associated with solicitation announcements, such as budget restrictions, cost sharing requirements, etc.

Communicate with agency officials regarding any submission guideline queries and respond to requests.

Assists PIs with the development of proposal budgets to ensure :

Budget meets agency funding requirements and adheres to CUNY MED and CUNY policies.

Finalized budgets are approved by the GSP Director.

Timely receipt of all documents from partnering institutions such as subcontractor budgets, letters of commitment, and other necessary information.

Proposals are complete, validated, and submitted on time.

Compliance with CUNY MED GSP protocols to support Investigators in the submission of grant applications.

Provide PIs guidance and assistance for proposal development including preparation of administrative forms that comply with agency guidelines and requirements.

Manage and track data for proposal submissions, Notice of Grant Awards (NOGAs) and prepare reports.

Post-Award Duties :

Coordinates with RFCUNY to assign account numbers to funded proposals.

Provides assistance to PIs to manage RFCUNY accounts and electronic systems.

Assist with post award tasks, such as preparing budget modifications, no cost extensions, cost share reports, effort reports, contract intake forms, close out reports, and other required documentation as required by CUNY, CUNY MED, and funding agency requirements.

Other Duties :

Assists in preparing reports as needed.

Communicates and coordinates with other departments or institutions on matters related to sponsored programs.

Serves on committees and convenes groups as needed.

Participates in relevant professional activities and personal development in the field.

Performs other duties as assigned.

Qualifications

Core Competencies :

Working knowledge of the grant proposal submission process and sponsored program and research administration.

Ability to communicate clearly and effectively with Principal investigators, staff, associates, and government agencies & foundation officials.

Working knowledge of various government agency and corporate sponsored program requirements and practices.

Ability to develop and revise budgets as in accordance with CUNY, CUNY MED and funding agency requirements.

Working knowledge and proficiency in key office technology and software used for submitting and tracking sponsored programs.

Ability to set priorities and adjust strategies to meet the changing needs of a dynamic work environment.

Minimum Qualifications :

Bachelor's degree from an accredited institution AND

Three (3) years of experience in sponsored programs and grants administration or related field AND

Possession of the core competencies related to research administration AND;

Fluent communication skills in English.

Preferred Qualifications :

Master's degree from an accredited institution.

Experience in sponsored programs and grants administration within the CUNY system.

Experience working with RFCUNY electronic systems and knowledge of RF policies & procedures.

Strong knowledge of various government agency (Federal, NY State and NYC) and corporate sponsored program requirements and practices.

Experience using systems for grant proposal submission such as Cayuse 424, Grants.gov, NYS Grants Gateway, DOD eBRAP, and NSF Fastlane.

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY's principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity / Affirmative Action / Americans with Disabilities Act / E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

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