Facilities Coordinator

About The Research Foundation for SUNY at Binghamton :

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive

Working at Binghamton University is about more than having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success. Embedded within the University, The Research Foundation (RF) exists to serve SUNY and to capitalize on the scope, scale and diversity of SUNY as an engine of New York State's innovation economy. We are the largest comprehensive university-connected research foundation in the country. The RF is mission focused and serves Binghamton University by providing essential administrative services that enable faculty to focus their efforts on the education of students and the performance of life-changing research. As a private not-for-profit corporation, we support nearly $1 billion in SUNY research activity annually, providing sponsored programs administration and commercialization support services to SUNY faculty performing research in numerous disciplines.

The RF offers a comprehensive benefits package that is a valuable part of our total compensation. Included in the benefits package are comprehensive health, dental, and vision insurance, dependent care and healthcare spending accounts, employer retirement contributions at 7% of earnings, retiree health benefits and more! The RF promotes employee work/life balance through generous paid leave offerings and wellness resources for employees and their families. Furthermore, our 10 Perks of Working at the RF provides an at-a-glance view of our top benefits that make us a great place to work. Employees receive support throughout their career with access to professional development opportunities across campus, college savings plans, access to public student loan forgiveness programs, a tuition waiver program, and much more!

Job Description:

The Facilities Coordinator plays a vital role in overseeing and maintaining the functionality, security, and cleanliness of the organization's facilities. This position is responsible for ensuring that all building systems, equipment, and processes operate effectively while providing a safe and welcoming environment for staff, members, and visitors. The Facilities Coordinator will serve as the primary point of contact for facility-related inquiries and manage a wide range of operational tasks, including HVAC systems, security, member onboarding, and building administration.

Responsibilities:

Facilities Management:

• Oversees and assists with building and grounds maintenance, including coordinating and supervising contractors for snow removal and landscaping.
• Occasional trash pickup, minor repairs, and general upkeep to ensure a clean, safe, and well-maintained environment.
• Maintain custodial function by overseeing daily cleaning operations, ensuring proper sanitation and hygiene standards are met, and maintaining custodial equipment and supplies.
• Ensures established security and emergency preparedness procedures are up to date and implemented properly.
• Assist with routine facility maintenance by ensuring timely attention to minor repairs and upkeep.
• While trade-specific work will be handled by qualified professionals, simple tasks such as lightbulb replacement, basic fixture adjustments and minor touch-up painting may be performed as needed to maintain a functional and well-kept environment.
• Manages and enforces current service contracts, license agreements, and other facilities related contracts and update regularly.
• Assess and coordinate facility-related needs to ensure a positive experience for members, providing responsive support and efficient resolution of any facility concerns.
• Responsible for managing space allocation, tracking and recommendations for space utilization
• Conducts and documents regular facilities inspections and physical resources of the facility management.
• Recommends maintenance, mechanical, electrical, and facility design modifications based on safety standards, operational efficiency, equipment performance, regulatory compliance, and the evolving needs of the facility.
• Identify and serve as the primary point of contact for vendors, maintenance contractors.
• Inspects and verifies the completion and quality of work performed by vendors and contractors to ensure compliance with project specifications, safety standards, and contractual agreements.
• Maintain maintenance records for building and equipment
• Responsible for maintenance of projectors, AV equipment and other equipment in common areas such as event centers, conference rooms, etc.
• Developing SOPs for tasks related to management of facilities and responsibilities mentioned above.

Renovation and Projects:

• Oversee facility improvement projects assigned and approved by the Board, such as painting, flooring, and system updates.

Requirements:

• Experience in facilities management or building administration.
• Strong organizational, troubleshooting, and communication skills.
• Ability to manage multiple tasks and lift light equipment.
• Proficient with management tools such as Microsoft Office Suite, Zoom, Google Workspace, Salesforce and scheduling platforms.

PREFERRED QUALIFICATIONS

• Familiarity with lab safety and chemical storage.
• Knowledge of HVAC systems, security software systems, and safety regulations.

Additional Information:

Salary: $48,000-$52,000 annually. Full-time,12-month position. Please note, this position involves a combination of collaborative/in-person and independent work and will require the incumbent to be onsite 100% of the time. Additionally, Visa sponsorship is not available for this position.

Research Foundation Commitment to Equal Employment Opportunity

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law. The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Review of applications will begin immediately and continue until the position is filled.

The Research Foundation for SUNY is a private, not for profit corporation and is a separate employer from SUNY and the State of New York and offers separate compensation and benefit plans.

Binghamton University is a tobacco-free campus.

All applications must be submitted through the Employment Opportunities - Research Foundation website located here: https://rfbu.interviewexchange.com/jobofferdetails.jsp?JOBID=185216

Job Type: Full-time

Pay: $48,000.00 - $52,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $48,000 - $52,000