Administrative Assistant, TRIO College Connections Project

The College Connections Project (CCP) is a federally funded TRIO Educational Opportunity Center program that is administered by the Borough of Manhattan Community College. The program is located at the Manhattan Educational Opportunity Center in Harlem at 163 West 125th Street. CCP provides comprehensive college access services to 1000 New York City adults age 19 , annually. The program’s mission is to empower nontraditional students to seek higher education.

This position supports the daily administrative functions of the College Connections office including the duties listed below.

Position Summary

This is a temporary part-time grant-funded position from the hire date through August 31, 2025. Applications to be reviewed immediately. Continued employment is based on additional funding.

Job Responsibilities
Core Duties:

• Process participant applications and documentation; enter participant data with accuracy into data systems; coordinate the filing of paper documentation.
• Enter streams of college application completion, financial aid application completion, and postsecondary enrollment information into the data system; run reports to identify gaps in information.
• Work closely with the Project Director in preparing Annual Performance Reports for the US Department of Education.
• Complete purchase order forms, manage accounts payables, make petty cash purchases, and organize financial records.
• Answer phones, respond to online interest forms or calender invites, and engage with prospective participants.
• Participate in event planning and logistics, make rounds of reminder and follow-up phone calls, prepare and organize materials, and provide support during special events.
• Order and maintain supplies and office equipment.
• Assist TRIO participants in creating student accounts including FSA IDs, CUNY/SUNY accounts, etc.
• Manage social media pages including Instagram, Facebook, CCP website, etc.
• General office administrative duties and other duties as assigned.

Core Competencies:

• Advanced computer and data analysis skills. Strong knowledge of Outlook, Word, and Excel required.
• Attention to detail and organization and an ability to maintain well-organized records.
• Excellent interpersonal skills; customer-service orientated.
• Excellent communication skills (written, telephone, and in-person).
• Ability to work within a team and adapt to changing situations and priorities.
• Commitment to the educational advancement of low-income adults aspiring to post-secondary education and college-going.

Qualifications:

• Associate degree required or currently pursuing a college degree
• Minimum two years experience in an office administrative support position preferred
• Background in college access and Spanish fluency preferred
• Preferred knowledge of Blumen for TRIO programs

Cover letter encouraged, but not required.

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.