What are the responsibilities and job description for the Executive Assistant to CEO position at RESICAP?
We’re committed to enriching the lives of those around us - one home at a time. Ready to make a difference? We're looking for innovators, changemakers and energetic professionals who want to join in on our amazing mission and company culture. We're a leader in the Single Family Rental industry and have been named one of Atlanta’s Top Workplaces, ranked #3 on Qualified Remodeler’s Top 500, and ranked #1 for ACG’s fastest-growing company in Georgia.
What is RESICAP? We’re the leading vertically integrated solution for institutional owners of single-family residential assets in the United States. Our services include asset acquisition and valuation, renovation and maintenance (ResiPro), new home construction (ResiBuilt), and property management (ResiHome). Each day, we encourage employees to challenge the status quo and to “Never Settle”. Join us and discover the RESICAP difference!
BENEFITS: Paid Holidays, Paid Time Off, 401k Matching, Medical, Vision and Dental Insurance, Wellness Initiatives, Short-Term Disability, Employee Assistance Program, and More
Position Purpose
Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
This position is 100% on-site. Our office is located in Buckhead.
Job Responsibilities
What is RESICAP? We’re the leading vertically integrated solution for institutional owners of single-family residential assets in the United States. Our services include asset acquisition and valuation, renovation and maintenance (ResiPro), new home construction (ResiBuilt), and property management (ResiHome). Each day, we encourage employees to challenge the status quo and to “Never Settle”. Join us and discover the RESICAP difference!
BENEFITS: Paid Holidays, Paid Time Off, 401k Matching, Medical, Vision and Dental Insurance, Wellness Initiatives, Short-Term Disability, Employee Assistance Program, and More
Position Purpose
Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
This position is 100% on-site. Our office is located in Buckhead.
Job Responsibilities
- Stay current and proficient with productivity apps/technology to maximize the CEO's performance.
- Maintain HIGHLY organized e-file system.
- Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company.
- Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides a "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
- Provides a bridge for smooth communication between the CEO’'s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
- Organize complex calendars and schedules; resolving any scheduling issues.
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Arrange travel and accommodations for the CEO. Prepare expense reports.
- Be responsive to emails/texts/phone calls, with contact outside normal business hours.
- Complete ad hoc projects as assigned – such as personal events and/or family needs.
- Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings.
- Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
- Facilitates cross-divisional coordination of travel and outreach plans.
- Responds to requests for materials regarding the CEO and the organization in general.
- Edits and completes first drafts for written communications to internal and external stakeholders.
- Works with the HR and Marketing in coordinating the CEO's outreach activities.
- Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships.
- Bachelor's degree required in a mathematical or business field.
- Related experience preferred in working in an executive assistant role supporting C-level executives.
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
- Expert level written and verbal communication skills.
- Flexible hours as dictated by the needs of business for projects and meetings.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, executive team, external partners, and investors.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- Highly resourceful team-player, with the ability to also be extremely effective independently.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
- Forward looking thinker, who actively seeks opportunities and proposes solutions.
