Executive Assistant to the CEO

Executive AssistantLocation : Schaumburg and later downtown ChicagoReporting to CEOHours : Monday thru Friday, 9-5Local candidates only please.This on-site role is crucial in supporting the executive team and ensuring smooth operations across various administrative functions and departmentsKey Responsibilities : Executive Assistance : Provide comprehensive administrative support to the executive team, including calendar management, meeting coordination (scheduling, booking & setting up rooms, reminders for content, print materials, etc.), travel arrangements, and correspondence handling.Administrative Technology Proficiency : Utilize and manage various administrative technologies, such as office software, project management tools, and communication platforms, to streamline processes and enhance productivity.Administrative Assistance and Support : Serve as the primary point of contact for on-site administrative needs, ensuring that all office operations run efficiently and effectively.Administer Budgets and Supplies : Oversee office budgets, expenses, and inventory, ensuring cost-effective practices. Organize and oversee office activities ensuring smooth operations and compliance with company policies.Multi-Tasking : Handle a diverse range of tasks simultaneously, from organizing office events and managing office supplies to assisting with special projects and providing support to various departments. Act as backup for administrative roles.Qualifications : Proven experience in an administrative role, with a strong emphasis on on-site responsibilities and executive support.Exceptional proficiency with administrative technology and office software (e.g., Microsoft Office Suite : Word, Excel, Outlook, Teams, OneDrive, SharePoint). Salesforce is a plus.Demonstrated ability to manage multiple tasks and projects simultaneously with excellent organizational skills.Strong communication skills, both written and verbal, with a professional demeanor.Ability to work independently and as part of a team, with a proactive approach to problem-solving.High level of discretion and confidentiality in handling sensitive information.You'll be a great fit if you have...Bachelor’s degree in Business Administration, Office Management, or a related field preferred.10 years of experience in office management and administrative roles.Strong organizational and time management skills.Tech-savvy and proficient in Microsoft Office (Word, Excel, Outlook, Teams, OneDrive, SharePoint), and CRM systems. Experience with Salesforce is a plus but not required.Excellent written and verbal communication skills.Ability to multitask and prioritize tasks effectively.Strong problem-solving skills and attention to detail.Experience with office equipment and management software.Ability to work independently and collaboratively in a fast-paced environment.This role offers the opportunity to work closely with senior leadership. If you are a highly motivated self-starter with a passion for executive support we encourage you to apply.