Purchasing/Admin

Job Summary: The purchasing assistant supports the procurement team. This role is responsible for purchasing materials and services required for production, maintaining supplier records, and managing Vendor Service Requests and RMAs. The Purchasing Assistant ensures procurement activities meet quality standards, production requirements, and company policies.

Key Responsibilities:

• Prepare and process purchase orders (POs) for materials, components, and equipment based on purchasing queue and purchasing requests.

• Track and confirm POs with suppliers to ensure timely delivery and resolve discrepancies.

• Communicate with suppliers to negotiate pricing, lead times, and delivery schedules.
• Assist in maintaining the Approved Supplier List (ASL) by verifying supplier quality documents
• Manage Vendor Service Requests (VSRs) and Return Material Authorizations (RMAs) by initiating and tracking service requests with suppliers, including documentation, tracking, and resolution of defective or non-conforming orders.
• Maintain accurate and organized records of purchasing activities, including POs, invoices, VSRs, RMAs, and supplier information.
• Assist in evaluating supplier quotes and identifying opportunities for cost savings.
• Work closely with internal teams such as production, sales, and quality to ensure material availability aligns with production schedules and requirements.
• Provide timely updates to stakeholders regarding order statuses.

Additional Duties:

• Assist with Shipping to prepare documentation and finished goods for shipment.
• Support Receiving activities by verifying incoming shipments, matching them against purchase orders, and inspecting materials for quality and accuracy.
• Provide kitting support by issuing materials and components to production job orders.

Qualifications and Skills:

• High school diploma or equivalent required.
• Previous experience in procurement, purchasing, or vendor management.
• Proficiency in Microsoft Office and ERP systems.
• Detail-oriented with strong organizational skills and multitasking ability.
• Excellent communication, negotiation, and problem-solving skills.

Salary : $23