We are looking for a detail-oriented Maintenance Coordinator to join our team. In this role, you will assist in the coordination and scheduling of maintenance activities, ensuring that all tasks are completed efficiently and in compliance with safety regulations. You will be pivotal in supporting our maintenance team to enhance operational performance and facility reliability.
Job Summary : As the maintenance coordinator you are responsible for ensuring a smooth operations while overseeing multiple facilities and managing all aspects of the maintenance operations, including scheduling repairs, managing work orders, coordinating with vendors and contractors, maintaining inventory of supplies, and ensuring timely completion of maintenance tasks to keep equipment and buildings in optimal working condition; they act as the central point of contact for all maintenance-related issues .
Supervisory Responsibilities :
Duties / Responsibilities :
Receiving work order requests from multiple buildings, departments and / or managers through the ticketing system.Monitor, enter and update work order request status and tasks, as needed in ticket system ensuring each task is assignedEnsure deadlines are met, and communication flows smoothly with the team.Keep a written record of incoming calls related to maintenance which includes responding to information requests, either immediately or upon finding an answer, or relating caller to the appropriate personnel for follow up on repair and maintenance work order, as requested / required.Develop and implement a preventative maintenance schedule to proactively identify and address potential issues with equipment and facilities.Source, negotiate contracts with, and manage relationships with external vendors for maintenance services, including plumbers, electricians, HVAC technicians, etTrack access keys and confirm keys are returned. Follow up on unreturned keysAssist with maintenance supply purchasing and inventory.Ensure all timecards are delivered to payroll on time each week.Create daily schedule for maintenance building crew(s) for work, as needed.Maintain phone list for all maintenance teams.Monitor and order office inventoryCapable of working independently and collaboratively to improve processes, solve problems, and manage multiple tasks under pressureCollaborate with other departments to ensure facilities meet operational needs and safety standards.Recording any information pertinent to the maintenance file of the applicable building such as appliance model and serial numbers, dates appliances were purchased and installed, completing warranty cards, applicable addresses.Coordinate repairs and replacements with external vendorsAssist with monitoring each facility cleanliness and issuesAssist with monitoring facilities for any potential hazardsAssist with maintenance tasks building systems and equipmentMaintain a clean and safe working environmentConsistent and Reliable attendance is mandatoryAll other duties as assignedRequired Skills / Abilities :
Excellent problem-solving skills with a logical approach to troubleshooting.Strong organizational skills with attention to detail in managing multiple tasks simultaneously.Ability to prioritize and delegate workloadsGood Computer skillsEffective communication skills for collaboration with team members and other departments.Ability to communicate clearly and concisely with both technical and non-technical personnel.Ability to follow instructions and work with little or no supervisionAbility to read, write, and communicate the English language.Exemplary attention to detailEducation and Experience :
High School Diploma or Equivalent preferred2 years administrative experience a plusPhysical Requirements :
Ability to perform continuous walking, stooping, standing and some climbing.Required to stand for long periods of time, bend, reach and move about the facilityRequired to grip twist and turn both hands for long periods of timeMust be authorized to work in the United States and successfully pass a comprehensive criminal background investigation.
For more information and details, email Christy You can also apply online at
ResourceOne is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. ResourceOne is also committed to compliance with all fair employment practices regarding citizenship and immigration status.
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