What are the responsibilities and job description for the Accounts Payable Assistant/UPS Administrator position at ResponsiveEd?
Position Summary:
Work under general supervision and follow established procedures to maintain accounting records and process accounts payable according to standard accounting procedures.
Qualifications:
Education/Certification
- High school diploma or GED
Experience
- 2-3 years administrative experience
- 1 years of experience working within a school district Accounting Department (preferred)
Required Knowledge, Skills, and Abilities (KSAs)
- Knowledge of basic accounting procedures.
- Ability to use personal computer and software to develop spreadsheets, and do word processing.
- Familiarity with Google Suite and Microsoft Office.
- Proficient in keyboarding, 10-key numerical data entry, and file maintenance.
- Experience in Skyward Accounting System (preferred).
- Excellent written and verbal communication skills.
- Excellent interpersonal skills.
- Strong organizational skills, strong math skills – attention to detail.
- Ability to analyze, problem solve and multi-task.
- Open to change and willing to learn new skills.
- Ability to meet deadlines and follow up on pending issues.
Responsibilities and Duties:
- Administrate Company UPS account, setting up users, managing campus and corporate accounts.
- Receive and process UPS invoices for timely payment.
- Handle vendor correspondence via phone or email.
- Receive and handle incoming deposits, researching proper coding and completing remote deposits
- Receive, research and resolve routine internal and external inquiries including communicating the resolution to appropriate persons.
- Work with A/P Manager and A/P Supervisor to ensure successful weekly and monthly check printing, attaching proper documentation and preparing checks for mailing.
- Compile and maintain records as needed.
- Receive incoming calls, answer questions, and direct calls to the appropriate party.
- Perform other related duties and special projects as assigned.
Equipment Used:
All equipment required to perform jobs, duties and tasks previously described.
Physical / Environmental Factors:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Responsive Education Solutions considers applicants for all positions without regards to race, color, national origin, age, religion, sex, marital status, veteran or military status, disability, or any other legally protected status. Being authorized to work in the U.S. is a precondition of employment. ResponsiveEd is an Equal Opportunity Employer.
Salary : $19 - $21
