Executive Assistant and Special Project Manager - PHS/TXW

Position Summary:

The Executive Assistant will be responsible for providing high-level administrative support to the Premier Brand Superintendent and TexasWorks Brand Superintendent. The ideal candidate will be experienced in handling a wide range of organizational challenges in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.

Qualifications:

Education/Certification  

• Associate's degree (preferred)

Experience

• 4 years of Administrative Assistant experience supporting a corporate office in an administrative capacity

 Required Knowledge, Skills, and Abilities (KSAs)

• Mastery of standard office administrative practices and procedures
• Intermediate concepts and applications of electronic data processing
• Demonstrated strong computer literacy and experience with Google Apps
• Ability to organize work and paper flow effectively and efficiently under a tight schedule
• Ability to Multitask and prioritize projects in response to ever-changing priorities
• Demonstrated strong research and writing skills
• Demonstrated excellent proof-reading skills
• Demonstrated excellent oral and written communication skills
• Demonstrated excellent interpersonal relationship skills
• Ability to develop and maintain good relationships with leaders and corporate personnel
• Ability to maintain confidentiality
• Demonstrated strong leadership skills
• Ability to be self-motivated and able to meet deadlines under pressure
• Ability to work as part of a team, as well as to work independently

Responsibilities and Duties:

• Perform clerical functions (e.g., proofreading, preparing correspondence, receiving visitors, arranging  conference calls, scheduling meetings, making travel arrangements, etc.)
• Handle all expense reports
• Ensure all reports and data files are arranged in an organized manner so as to avoid any inconvenience in business matters
• Maintain professional and technical knowledge by attending educational workshops
• Secure information by completing database backups
• Improves quality results by studying, evaluating, and redesigning processes; recommending changes
• Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining the cooperation of others; monitoring progress; problem-solving; making adjustments to plans
• Support the management of projects 
• Ability to work remotely and in Home Office 
• Prepare for team meetings (e.g., calendar coordination, agenda, logistics, resolutions, minutes, etc.)
• Respond to public information requests
• Monitor, screen, respond to, and distribute incoming communications
• Draft and review a variety of documents
• Maintain updated corporate documents
• Manages special projects under the direction and guidance of Leadership Team/Superintendent
• Completes all other duties as assigned

Equipment Used:

 All equipment required to perform job duties and tasks previously described. 

Physical / Environmental Factors:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Responsive Education Solutions considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital status, veteran or military status, disability, or any other legally protected status. Being authorized to work in the U.S. is a precondition of employment. ResponsiveEd is an Equal Opportunity Employer.

Salary : $23 - $28