What are the responsibilities and job description for the Supervisor of Accounts Payable and Accounts Receivable position at Restaurant Growth Services?

Title : Supervisor of Accounts Payable and Accounts Receivable

Job Status : Full Time

FLSA Classification : Exempt

Reports To : Sr Manager, Accounts Payable / Receivable

Grade : 7

Remote Work Approved : TBD

Location : Nashville Support Center

Responsible for Direct Reports : Yes

Bonus Eligibility : 10%

Travel : 0%

POSITION SUMMARY

Responsible for the daily accounting functions associated with Accounts Payable (AP) and Accounts Receivable (AR). This role supervises Support Center Accounts Payable Specialists and oversees daily AP and AR functions to ensure deadlines are met, and all disbursements and receivables are processed accurately and timely. The Supervisor monitors daily transactions, compiles, and provides the necessary data and reports for management to assess the condition of outstanding AP and AR balances.

PRIMARY RESPONSIBILITIES – Including, but not limited to :

Accounts Payable Functions

Process all recurring payments.
Review, approve, and post AP journal voucher batches.
Audit vendor changes and code expense reports.
Process utility consolidations.
Perform manual check processing and resolve discrepancies in corporate / store invoices.
Ensure accurate and timely disbursement processing.
Oversee the adherence to and updating of procedures consistent with Sox 404 narratives.

Accounts Receivable Functions

Prepare and apply weekly AR deposits for all concepts.

Balance and reconcile AR general ledger accounts, researching and correcting discrepancies.

Prepare and upload journal entries to the general ledger.

Assemble and scan AR period reports, journal entries, etc.

Prepare period reconciliations for audits (internal and external).

Supervisory Duties

Supervise a staff of two, providing direction and support.

Assist with staff training within the department.

Perform annual staff reviews in conjunction with the AP / AR Manager.

Foster a collaborative and efficient work environment focused on continuous improvement.

Support and Communication

Assist vendors and stores with payment status information or other inquiries.

Communicate unresolved AR balances (>

90 days) to management.

Prepare and distribute AR period reports to senior management.

Maintain and audit AP and AR records to ensure accuracy and completeness for audit purposes.

Other Duties

Monitor and review procedures for continuous process improvements.

Ensure timely and accurate responses to inquiries and tasks.

Perform other duties as assigned by management.

POSITION QUALIFICATIONS

4-year accounting degree with 5 or more years of experience in an AP supervisory position; or a 2-year degree with equivalent experience in lieu of a 4-year degree.

SKILLS & SPECIFICATIONS

Experience / Training :

Strong knowledge of AP and AR procedures, preferably within a restaurant or multi-unit organization.

5 years of experience in accounts payable or receivable roles with supervisory responsibility.

Proficiency in accounting software systems, with experience in JD Edwards preferred.

Intermediate to advanced knowledge of MS Excel.

Required :

Excellent communication skills, both verbal and written.

Strong organizational skills and attention to detail.

Ability to manage multiple projects with strict deadlines.

Proven ability to lead and develop team members.

Detail-oriented with a strong sense of urgency and efficiency.

Knowledge of general accounting principles and practices.

PHYSICAL DEMANDS

R (Not Applicable)

Activity is rarely / not required in this position (0 – 2 hrs / month)

O (Occasionally)

Position requires this activity up to 33% of the time (0 – 2.5 hrs / day)

F (Frequently)

Position requires this activity from 33% - 66% of the time (2.5 – 5.5 hrs / day)

C (Constantly)

Position requires this activity more than 66% of the time (5.5 hrs / day)

Standing

Climbing

Walking

Crawling

Sitting

Squatting

Handling / Fingering

Kneeling

Reaching Out / Up / Down

Bending

Lift / Move Objects up to 25 lbs.

Lift / Move Objects greater than 25 lbs.

Other Physical Requirements :

While performing the duties of this position, the incumbent will sit for long periods of time. Must have good arm, hand, finger dexterity and visual acuity. High frequency of computer keyboarding, high frequency of viewing a computer monitor, etc.

ESSENTIAL FUNCTIONS

To perform this job successfully, the Team Member must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job.

WORK ENVIRONMENT

Work is performed in an office environment during standard business hours. The noise level in the work environment is quiet; however, can rise to moderate when large groups of visitors are present.

Team Member Acknowledgement : __________________________________________________

Date : ______________

Restaurant Growth Services, LLC has reviewed this Position Description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for position expectations and the Team Member’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This position is an at-will position and the Position Description does not represent a contract of employment. The Company reserves the right to change this Position Description at any time and to and / or assign the Team Member reasonable tasks as the Company may deem appropriate. Any questions related to this Position Description may be forwarded to Human Resources for handling.

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