Operations Coordinator - Aquatics Department

Job Description

Job Description

Job Description

Essential Duties and Responsibilities :

• Assists with all functions across the Aquatics department and works closely with the professional staff to ensure the department Service Standards; Safe, Clean, Friendly, Fun, are met or exceeded at all facilities and events.
• Participates in seasonal hiring process by assisting with interviews and coordination.
• Assists in aquatics logistics. Detailed coordination of operations involving employees / staff and supplies across the Aquatics department.
• Coordinates, executes, and tracks first day checklists for lifeguards, attendants, and operators.
• Data entry including but not limited to benchmarking research, employee performance evaluation tracking reviewing and filing (chemical logs and other reports from Digiquatics, incident reports, citations).
• Assists with and ensures the execution and preparedness of special events (dog paddle, kids’ night, additional programs)
• Maintains, administers and distributes signage postings at the pool facilities (pool rules, safety, internal, revolving, etc.)
• Provides customer service at special events during non-typical pool hours (rentals, parties, race events, special programs, member / guest tours).
• Maintains and prepares the purchase of retail inventory at Member Services and at the pools.
• Assists District Managers and maintenance staff with in-office and in-field tasks as needed and assigned by supervisor.
• Ensures vehicle condition meets or exceeds provincial safety standards and that vehicle safety equipment is in place and in good working order. Coordinates with CSF staff to perform minor maintenance repairs and work as needed.
• Will be involved in special events as assigned by supervisor and performs other duties and responsibilities as assigned.

Requirements

Education and Experience – High school diploma or general education degree (GED) plus two years related administrative experience and / or training; or equivalent combination of education and experience. Prior Human Resources and / or Parks & Recreation related experience preferred.

Computer Skills – High level proficiency in Microsoft Excel, skill in the use of Microsoft Office applications, database software and the Internet.

Other Skills and Abilities – Requires basic knowledge of local, state, and Federal hiring and employment practices. Must be able to manage a variety of complex documents simultaneously; analyze information and prepare reports; establish and maintain effective working relationships; interact courteously with co-workers, supervisors, and Association members.

Other Qualifications – Must possess a valid driver’s license and good driving record. May be required to work evenings and weekends to accommodate the Department’s hours of operation.

Decision-Making & Independence Exercised : Describes the level of authority and / or responsibility to make decisions, develop and revise policies & procedures, make official commitments on behalf of the Association, etc.

Employee usually follows established guidelines; may be required to formulate, interpret, or implement operating practices, and provide consultation or expert advice regarding such to management or the public. Must have the ability to work independently.

Tools, Equipment, & Machines Used : Requires continuous use of a personal computer, as well as a copier, telephone, fax machine, printer, laminator, folding machine, and training equipment. Employee may occasionally be required to operate a motor vehicle.

Contacts : Frequent contact with program participants, members, vendors, facility renters, and employees throughout the Association.

Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in both a normal office setting and outdoors, some exposure to extreme temperatures, high noise levels, fumes, dirt and pool water and chemicals.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to continuously type, talk, hear, reach, and sit for prolonged periods, and may occasionally be required to lift or move up to 50 pounds. Occasional operation of a motor vehicle is also required.