Operations Administrative Assistant

We are seeking a highly organized and detail-oriented Operations Administrator Assistant to join our RestoPros team. The Operations Administrator Assistant will be responsible for supporting the day-to-day operations, ensuring processes are efficient, and maintaining effective communication between departments. This role requires a proactive individual who can multitask, prioritize responsibilities, and ensure that all administrative tasks are handled efficiently.

Key Responsibilities:

• Administrative Support:
• Provide administrative support to the Operations team.
• Assist with the preparation of reports, presentations, and other documentation as required.
• Organize and maintain files, records, and databases to ensure smooth access to operational information.
• Process Coordination:
• Monitor and track the completion of tasks and projects within the operations team.
• Ensure adherence to operational processes, timelines, and standards.
• Assist in optimizing workflow processes for increased efficiency.
• Communication & Collaboration:
• Serve as a liaison between different departments to ensure clear communication and coordination.
• Respond to internal and external inquiries regarding operational processes or tasks.
• Coordinate meetings, training sessions, conferences, and events related to operations.
• Inventory and Supplies Management:
• Assist with inventory tracking and ordering of office supplies or operational materials.
• Work with suppliers and vendors to ensure timely deliveries and service fulfillment.
• Data Entry & Analysis:
• Enter and update data into operational systems, ensuring accuracy and completeness.
• Assist with data analysis and report generation to support decision-making.
• Project Support:
• Provide logistical support for operational projects, including scheduling, tracking progress, and managing documentation.
• Assist with the preparation and management of project budgets and timelines.
• Compliance and Documentation:
• Ensure all operational procedures comply with company policies and industry regulations.
• Assist with the preparation of compliance documentation and audits.

Qualifications:

• Education: High School diploma or equivalent required; Associate’s degree or Bachelor’s degree in Business Administration, Operations, or a related field preferred.
• Experience: 2 years of administrative or operations support experience; experience in an office environment is a plus.
• Skills:
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize in a fast-paced environment.
• Strong problem-solving abilities.
• Knowledge of office equipment and general administrative procedures.
• Personal Attributes:
• Self-motivated and proactive.
• Able to work independently as well as part of a team.
• High level of discretion and professionalism when handling confidential information.

THIS POSITION IS IN OFFICE Monday-Friday, located in South Charlotte/ Carowinds area.