Office Manager - Accounting and Administration

At BSI Management and Restoration 1 New Jersey, our mission is to make the process of restoration and reconstruction SIMPLE, FAST, AND ACCURATE from start to finish. We value each customer and understand the challenges of handling unexpected emergencies.

We are dedicated to delivering ethical, honest work that exceeds expectations, restoring homes and offices to their original condition. Our customers have peace of mind knowing our services cover all the bases, with transparent communication and attention to detail.

We are currently seeking an experienced and organized Office Manager to oversee the daily administrative functions of our office and manage our financial operations. This is an excellent opportunity for a detail-oriented professional with a strong background in accounting, bookkeeping, and budgeting. Experience working with Third Party Administration (TPA) companies in the restoration industry is a significant plus.

Key Responsibilities:

• Maintain accurate and up-to-date financial records, including journal entries, account reconciliation, and account analysis.
• Prepare, review, and present financial reports and statements.
• Manage financial transactions, including accounts payable and accounts receivable, using QuickBooks Online.
• Oversee budgeting processes, identify areas for cost savings, and recommend budget adjustments.
• Conduct regular financial analysis to support process improvements and cost reduction strategies.
• Support the accounting team with accurate and timely financial data entry.
• Organize and maintain financial records in compliance with company policies and regulatory requirements.
• Update and maintain financial databases and spreadsheets.
• Collaborate with other departments to ensure seamless office operations.
• Ensure compliance with relevant laws, regulations, and company policies.

Qualifications:

• Proven experience in accounting, budgeting, and double-entry bookkeeping.
• Strong understanding of GAAP principles, journal entries, and account analysis.
• Proficiency in QuickBooks Online.
• Experience with account reconciliation and financial reporting.
• Familiarity with working alongside Third Party Administration (TPA) companies in the restoration industry is highly desirable.
• Exceptional typing skills, including 10-key typing proficiency.
• High attention to detail and organizational skills.
• Ability to work both independently and collaboratively.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Bachelor’s degree in Accounting, Finance, or a related field.
• CPA or CMA certification is a plus.