ShareChurch Events Specialist

Have you often felt like you wanted your work to have meaning? Every day, Resurrection staff members are doing work that matters with people who care. Resurrection’s purpose since its conception in 1990 is to “build a Christian community where non-religious and nominally religious people are becoming deeply committed Christians.” Join our team and see how your contributions move the needle in transforming the World.

Resurrection has an opening for a ShareChurch Events Specialist in the Resurrection Experience division! The position is full-time, exempt and is located at the Leawood campus at 13720 Roe Ave. Please see below for a full job description.

Job Summary

The ShareChurch Events Specialist is primarily responsible for preparing for the guest experience of ShareChurch conferences and events, including logistical & hospitality leadership of catering, supplies, technical production, recruiting and directing volunteers and preparing for the onsite experience of guests. As a member of the Guest Experience and ShareChurch Team, they partner with the ShareChurch team and project manager, as well as coordinate across departments in order to ensure success of the church’s major events and conferences.

Essential Responsibilities and Expectations :

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position-Specific

• Oversee the preparation and implementation of ShareChurch conferences and events, including pre-planning, scheduling, logistics planning, execution and event debriefing.
• Facilitate cross-department team meetings to ensure success preparation for all aspects of events, including audio/visual/lighting production, streaming services, facility set-up, safety and security, catering, bookstore and wayfinding needs.
• Establish and maintain relationships with vendors, caterers, rental agencies, and lodging partners.
• Address, with decisive action, any unforeseen problems that arise.
• Coordinate facility reservations and set-up.
• Solicit vendor bids for services and products.
• Schedule and coordinate internal and external contributors, workshop leaders and speakers.
• Manage honoraria, travel, hospitality, accommodations and logistics.
• Maintain event income and expense budgets and manage the budget throughout the event. Review event invoices and prepare for payment/reimbursement.
• Prepare workshops and presenters, including preplanning, preparation, on-the-ground support and evaluation.
• Plan, purchase, prepare and coordinate hospitality for all event guests and external presenters.
• Recruit, schedule equip and celebrate hospitality volunteers.
• Prepare and oversee catering orders.
• Work with the ShareChurch Event Coordinator to recruit, manage and recognize volunteers.
• Demonstrate commitment to advancing equity, diversity and inclusion among the staff, congregation and community, and providing leadership for others to do the same.
• Ensure adherence with church policies and standard practices, including the Conflict of Interests Policy.
• Other duties as assigned.

Churchwide

• Follow Jesus and engage in the “five essential practices” of the Christian life: worship, study, serve, give, and share.
• Support the church’s purpose of “building a Christian community where non-religious and nominally religious people become deeply committed Christians.”
Exemplify the church’s values and support its theological direction as a United Methodist Church.

Competencies

• Adapting – remains flexible and modifies behaviors quickly to help the church meet the dynamic needs of congregants and employees.
• Community Partnering – understands the community in which we serve, establishes community relationships and represents the church in the broader community.
• Focusing on Details – pays attention to important details, avoiding errors and fine- tuning the results for maximum impact.
• Following Processes – gets work done as effectively and efficiently as possible by following optimal processes.
• Navigating the Organization – maneuvers through organizational hurdles by understanding the church’s divisions and departments and their functions.
• Orchestrating – ensures everyone works together to achieve the same goal of staging seamless, coherent user experiences.
• Prioritizing Individual Experiences – views the church in the perspective of the experience of the individual, and ensures others are committed to a person-centric approach.
Problem Solving – makes good decisions quickly, solves problems effectively to help move the church forward.

Qualifications

• Proficiency in Microsoft Office tools, including Excel, PowerPoint and Word
• Prefer 2 years in management and leadership, including the coordination of complex, large-scale events
• Strong organizational and communication skills
• Goal and deadline oriented