What are the responsibilities and job description for the Office Administrator position at Resurrection Greek Orthodox Church?
Job Summary:
Welcome to the Resurrection Greek Orthodox Church! The office administrator is responsible for overseeing the daily operations of the church office and ensuring that all administrative tasks are completed in a smooth and efficient manner. The primary functions of the position include office operations, communications, records management, vendor management, administrative support, and event management. The office administrator works closely with the priest and the parish council as well as the parishioners to provide support and assistance in various areas. The office administrator also manages the church’s calendar and communications. The ideal candidate will have excellent communication, problem solving, and time management skills, as well as strong attention to detail and a willingness to learn and take on new tasks.
Responsibilities (include but are not limited to):
- Office and Administrative Support: Serve as the main point of contact for people calling the office, manage daily office operations, manage inventory of religious and non-religious items and office supplies, assist in coordinating communications, and schedule ministry event spaces. Handle incoming phone calls, emails, and correspondence. Primary point of contact for all outside vendors.
- Parish Clergy Support: Work with Parish Priest to determine and manage documents, scheduling, compiling, and preparing weekly bulletins and other material needed for church services.
- Calendar and Event Space Management: Manages all phases of Church hall rentals. Work with parishioners and others to schedule dates and ensure space availability. Communicate with facilities manager to ensure event spaces are available and properly set up. Oversee preventive property maintenance, repairs, and renovation projects.
- Financial/Bookkeeping Support: Assist our Treasurer with making and recording deposits, recording transactions for review by Treasurer, maintaining accurate stewardship records, and generating necessary reports.
- Parish Council Support: Assist in parish mail-outs for general assemblies, and other communications, as needed.
Qualifications:
- Proven experience in office administration or a related field.
- Excellent written and verbal communication.
- Professional commitment to a strict and high-level of confidentiality in all matters.
- Proficient in office software applications including Microsoft Office. Knowledge of QuickBooks preferred.
- Highly organized, attentive to details, and possess a professional demeanor.
- A proactive person who will look for ways to increase efficiency, and offer recommendations to improve the smooth running of the office.
- Successful completion of background check.
- Must sign non-disclosure agreement and Code of Conduct.
Hours/Compensation:
- 30 hours per week, in-person in the church office.
- $25-$31 per hour, based on experience.
- Employee health insurance.
- Paid holidays, vacation, and sick time.
Are you ready to become part of a faith-centered team of individuals? If you are a self-motivated and detail-oriented individual, we invite you to apply as our Office Administrator!
Job Type: Part-time
Pay: $25.00 - $31.00 per hour
Expected hours: 30 per week
Benefits:
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
Ability to Commute:
- Castro Valley, CA 94546 (Required)
Ability to Relocate:
- Castro Valley, CA 94546: Relocate before starting work (Required)
Work Location: In person
Salary : $25 - $31