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Administrative Assistant

Retail Marketing Services Inc
Burbank, CA Full Time
POSTED ON 3/11/2025
AVAILABLE BEFORE 6/11/2025

Job Description

Job Description

Salary : $25-$28

Position : Administrative Assistant

Report to : Chief People Officer (CPO)

Position : Full-Time / Non-Exempt

Job Type : Part-time or Full-time ($25-28 hourly)

Purpose

We are seeking an organized and proactive Administrative Assistant to join our team. This role will support RMSs CEO / President, serve as the office manager, and assist the Chief People Officer with various administrative tasks.

The ideal candidate will be highly efficient, detail-oriented, and be able to manage multiple priorities in a fast-paced environment. This individual will work closely with the RMSs President / CEO and Chief People Officer (CPO).

RMS empowers employees to come together with a growth mindset and collaboration to support our culture of inclusion, where everyone is respected and can thrive at work and beyond.

Duties and Responsibilities :

Administrative Support :

  • HR Support : Provide administrative support to the Chief People Officer
  • CEO / President Support : Assist with administrative tasks for the CEO / President, such as tracking project progress, preparing reports and presentations, and ensuring the timely completion of tasks. Also conduct morning check-ins with the President / CEO to assist with prioritizing and managing daily tasks, and ensuring smooth operations.
  • Board Support : Help prepare materials for Board meetings, take minutes, and ensure smooth communication between the CEO / President, Executive team, and Board members.

Office Management :

  • Administrative Support : Assist with day-to-day office administrative tasks, including managing vendors, coordinating meetings, and handling office correspondence.
  • Oversee office equipment and purchase office supplies.
  • Additional Duties : Provide general office and administrative support as needed, ensuring office operations and communication efficiency

    • In This Role, Youll Bring with You :

  • Proven experience in administrative or executive support roles.
  • Strong organizational and time-management skills with the ability to prioritize tasks.
  • Excellent communication skills, both written and verbal.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Stellar planning and organizational skillsandexcellent interpersonal, written / oral communication, and presentation skills.
  • Previous exposure to cross-functional work between different departmentsis preferred.

    • Benefits

    Cell Stipend

    Paid / Sick Time Off

    Standard RMS employer-paid benefits (full-time

    Physical Demands

  • Employees may occasionally experience prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at a time.
  • Traditional office environment but may require nonstandard workplaces.
  • At times, will work evenings, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.

    • Salary : $25 - $28

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