What are the responsibilities and job description for the Executive Administrative Assistant position at Retech Solutions LLC?
Executive Assistant to CEO and Property Manager (Bilingual: English/Spanish)
About the Role:
We are seeking a highly organized, proactive, and solution-oriented Bilingual Executive Assistant (English/Spanish) to support both warehouse operations and property management activities. This critical role requires a resourceful individual who can anticipate needs, solve complex problems independently, and contribute significantly to the success of our business.
The ideal candidate will be fluent in both English and Spanish, able to handle diverse responsibilities in a dynamic, on-site environment, and demonstrate a strong work ethic with a commitment to excellence.
Key Responsibilities:
Warehouse Executive Assistant:
- Procurement & Vendor Management: Maintain vendor relationships, negotiate pricing, and procure supplies and equipment at competitive rates.
- Payroll & Time Tracking: Manage employee clock-in/out records, ensure accurate timekeeping, make necessary adjustments, and generate biweekly reports for CEO approval.
- Event & Meeting Coordination: Assist the commercial team with trade show scheduling, booking hotels, and arranging flights.
- Warehouse Organization & Cleanliness: Oversee warehouse organization and schedule regular cleanings to maintain a safe and productive work environment.
Property Management Assistant:
- Tenant Relations: Develop and maintain strong relationships with tenants, addressing concerns promptly and professionally.
- Financial Assistance: Track rent payments, follow up with delinquent tenants, and provide regular reports to the CEO.
- Property Maintenance: Support the property manager in overseeing maintenance activities, ensuring timely repairs and proper upkeep of rental units.
Qualifications & Skills:
- Tech-Savvy: Ability to efficiently use and manage systems, spreadsheets, emails, and computers.
- Problem-Solving & Decision-Making: Strong analytical skills with the ability to make sound, independent decisions.
- Multitasking & Time Management: Excellent organizational skills with the ability to manage multiple projects and priorities efficiently.
- Proactive & Results-Oriented: A hands-on approach with a drive to identify and implement improvements.
- Bilingual Communication: Exceptional written and verbal communication skills in both English and Spanish to effectively interact with vendors, employees, and tenants.
- Technical Proficiency: Proficiency in Microsoft Office Suite, CRM software, and property management software.
- Reliability & Work Ethic: A strong sense of punctuality, accountability, and dedication to excellence.
- Attention to Detail: A sharp mind with excellent memory and the ability to follow through on tasks diligently.
Benefits:
- Competitive salary
- Opportunities for professional growth and development
- Dynamic and challenging work environment
- Be part of a growing and successful company
Salary : $22 - $30