What are the responsibilities and job description for the Administrative Coordinator - Transportation Team position at RETTEW?
Description
Join RETTEW's Dynamic Transportation Team!
Are you an experienced, highly organized, and driven professional looking to make a significant impact? RETTEW is seeking an Administrative Coordinator (Project Technician) to support our Transportation Team. This role is perfect for someone with exceptional problem-solving skills, a basic understanding of billing, and a desire to learn new skills. You'll be executing multiple projects efficiently while providing direct support to the Transportation Team.
Preferred Locations: Lancaster, PA; Mechanicsburg, PA; Pittsburgh, PA
Key Responsibilities
Project Support: Assist Transportation staff with project setup, tracking, budget corrections, and report/document preparation.
Invoicing: Create invoices using Deltek and PennDOT’s ECMS software. This work will be approximately 33% of the position.
File Management: Maintain project files and data, keep records of activities/transactions, coordinate activities, meetings, and events, and assist in establishing relationships with agencies/associations.
Document Review: Perform checks of project deliverables and internal documents to ensure they are grammatically correct and meet professional and RETTEW standards.
Coordination: Prepare reports/presentations, log expenses, research/update statistical information, and schedule (client, staff, etc.) meetings.
Proposal Development: Assist the Marketing team to develop PennDOT Statements of Interests (SOIs), proposals, and PM checklists; interact with teaming partner and agencies on non-technical tasks.
Onboarding Support: Assist with onboarding new hires.
Requirements
- High School graduate or equivalent; associate or bachelor's degree preferred.
- Minimum five years of related experience.
- Proficient in Microsoft Office, with a strong emphasis on Excel and Word formatting.
- Strong grammar, proofreading, attention to detail, and communication skills.
- Ability to work well both independently and as part of a team.
- Ability to handle multiple tasks and deadlines from various project managers.
- Excellent coordination and organizational skills.
- Experience with Deltek Vantagepoint and PennDOT ECMS systems is a plus.
Why RETTEW?
At RETTEW, our core values guide every decision, fuel every project, and empower every employee. We foster a collaborative and inclusive work environment where every team member feels valued and supported. As a 100% employee-owned company, we offer a comprehensive benefits package that includes competitive salaries, health insurance, retirement plans, and generous paid time off. Our culture is built on innovation, teamwork, and professional growth. We are deeply committed to work-life balance, offering flexible work schedules and hybrid work options to help our employees manage their personal and professional lives effectively. Our commitment to diversity, equity, and inclusion creates a culturally competent and supportive environment where our management and employees model behavior that enriches our workplace. We encourage continuous learning and provide opportunities for career advancement through mentorship and professional development programs.
RETTEW is an equal-opportunity employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. All employment decisions are based on qualifications, merit, and business needs.
Join us and be part of a dynamic team that is dedicated to making a positive impact on the communities we serve. #LI-Hybrid
Requirements
Requirements listed above.
