What are the responsibilities and job description for the Office Administrator position at Rex Vault & Mausoleum Service, Inc?
Job Summary
The Office Administrator will be responsible for managing office operations, handling administrative tasks, and supporting various departments to maintain an efficient work environment. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced setting.
Key Responsibilities
- Oversee daily office operations, ensuring smooth and efficient functioning.
- Manage office supplies inventory and place orders as needed.
- Handle incoming and outgoing communications, including emails, calls, and mail.
- Maintain organized filing systems (digital and physical) for records and documents.
- Assist in scheduling meetings, preparing agendas, and taking meeting minutes.
- Coordinate travel arrangements and accommodations for staff when required.
- Support HR functions, such as onboarding new employees and maintaining personnel records.
- Perform other administrative duties as assigned.
Qualifications & Skills
- Proven experience as an office administrator, administrative assistant, or similar role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and problem-solving abilities.
- Experience with bookkeeping and basic accounting is a plus.
Benefits
- Health Insurance
- PTO
- Vision Insurance
- Dental Insurance
- Simple IRA
