What are the responsibilities and job description for the Culinary Coordinator position at Reynolds Lake Oconee?
Job Details
Description
Key Responsibilities
Administrative & Communication
Description
Key Responsibilities
Administrative & Communication
- Take dictation, record meeting minutes, and manage Director of Culinary correspondence (mail, email, telephone calls).
- Develop and maintain specialized forms, charts, and documents to support kitchen activities.
- Prepare meeting agendas, distribute necessary documents before meetings, and maintain accurate records.
- Type, edit, and distribute letters, memos, and other correspondence on behalf of the Executive Chef, ensuring confidentiality and proper filing.
- Maintain a fully stocked supply of office materials for kitchen management.
- Create and update recipe booklets, prep lists, and other culinary documents.
- Assist with labor tracking, budgeting processes, and processing invoices for Accounts Payable.
- Oversee operational tasks such as managing first aid kits, organizing cleaning schedules (hoods, grease traps, dumpsters, propane, etc.) for all kitchens, and snack bars.
- Align property specifications set by the Director of Culinary.
- Assist with kitchen design materials needed from chef, future development projects, and obtain multiple quotes for capital projects and equipment needs.
- Maintain both physical and computer filing systems and coordinate website updates with Marketing as needed.
- Organize the Director of Culinary’s club event binder (BEOs) and maintain an up-to-date daily event calendar.
- Order and display Employee of the Quarter plaques; track birthdays, work anniversaries, and other significant events, and coordinate related employee recognition efforts.
- Update the kitchen information board daily with communications from the events team.
- Attend club events and functions to capture photos and videos for future promotional and marketing efforts.
- Collaborate with the marketing/communications team to assist where needed to create and send targeted e-blasts, design event menus, posters, and other promotional materials.
- Keep current employee phone lists and schedules accessible.
- Assist culinary team with processing status changes, performance reviews, requisitions and coaching/counseling processes to Human Resources team.
- Maintain reports tracking attendance, accidents, and other essential information. Communicate information to HR.
- Assist in the hiring and on-boarding process for culinary team members.
- Manage the culinary uniform process.
- Act as the liaison for international culinary interns: coordinate cultural events.
- Collaborate with HR with housing, and transportation communication.
- Provide any other administrative or clerical support as needed.
- Adhere to all company policies and serve as a role model in upholding Reynolds Lake Oconee Core Values and Service Standards.
- Availability to work outside of normal business hours, including weekends and holidays, for club events and meetings as needed.
- Experience: Minimum 3–5 years of administrative experience in a food and beverage/hospitality environment.
- Education: Bachelor’s Degree preferred or 3-5 years of relevant work experience.
- Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), timekeeping software, Canva, and basic drawing or desktop organizational software.
- Communication: Excellent verbal and written communication skills; bilingual English/Spanish is a plus.
- Other Attributes: Strong organizational skills, resourcefulness, customer service orientation, and the ability to follow directions accurately through completion.
- Safety: Follow all company safety and training programs; report hazards and on-the-job injuries promptly; take personal responsibility for safety.
- Physical Functions:
- May be required to stand, walk, climb stairs, balance, stoop, kneel, crouch, or sit for extended periods.
- Must be able to push, pull, or lift to 30 lbs. and maintain independent mobility.
