What are the responsibilities and job description for the Administrative Assistant position at Rhino Plumbing Products LLC?
About us
We are a small, family-run plumbing company known for reliable service and a friendly approach. Join our team to help keep our operations running smoothly and contribute to our continued growth.
Our work environment includes:
- Modern office setting
- Work-from-home days
- Casual work attire
- Safe work environment
- On-the-job training
Job Overview
This role combines secretarial and administrative assistant responsibilities to support daily office functions and assist company leadership. You’ll help manage schedules, coordinate tasks, and ensure efficient operations.
General Responsibilities:
- Handle customer calls, schedule plumbing appointments, and dispatch technicians with job details.
- Manage and optimize calendars, schedules, and meetings, including arranging reminders and catering.
- Perform general office tasks like filing, correspondence, and supply management to maintain an organized workspace.
- Manage the professional calendars and employees’ PTO.
- Take detailed notes during meetings and provide summaries.
- Handle miscellaneous personal tasks and errands as needed.
Additional Responsibilities:
- Perform light bookkeeping duties, such as tracking expenses and managing invoices.
- Oversee the general maintenance of company vehicles.
- Occasionally assist with personal assistant responsibilities for the owner, including managing the owner’s personal calendar, scheduling appointments and assisting with bill payments.
Qualifications
- Proven experience as a secretary or similar role.
- Strong organizational and multitasking skills.
- Excellent communication skills, both written and verbal.
- Proficiency with office software (e.g., Quickbooks, Google Workspace).
- Ability to work independently and prioritize tasks effectively.
- Friendly, professional demeanor and a willingness to adapt.
- Experience in the plumbing or service industry and/or with scheduling software or tools is a plus.
If you’re a motivated, organized individual who enjoys working in a close-knit team, we’d love to hear from you! We look forward to welcoming the right candidate to our family-owned business!
Compensation is commensurate with experience.
Job Types: Full-time, Part-time, Temporary
Pay: $15.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- Employee discount
- Flexible schedule
Schedule:
- Monday to Friday
Experience:
- Secretarial: 2 years (Required)
Ability to Commute:
- Far Rockaway, NY 11691 (Required)
Work Location: Hybrid remote in Far Rockaway, NY 11691
Salary : $15 - $25