What are the responsibilities and job description for the Administrative Coordinator position at Rhode Island Hospital?
Summary:
Under the supervision of the Director or Principal Investigator performs a wide variety of administrative support duties related to the research and research fellowship programs. Maintains various record keeping systems to produce operating statistical and narrative reports ensuring documentation and record keeping meets or exceeds standards of internal and external grantor and audit requirements.
Responsibilities:
Completes a wide range of word-processing tasks which include correspondence personnel profiles lists forms tables charts records statistical tables etc. May also take and transcribe dictation.
On the basis of general instruction may assist in the preparation of periodic administrative and research reports statements rosters etc. requiring interpretation of data and/or statistical analyses drafts special reports or summaries track grant fund accounts a listing of funds available for expenditure.
Utilizing general ledger detail as well as researching details of transmittals for supporting data indicates desired purpose for expenditure and assures each listing made to appropriate department for which fund is restricted.
In conjunction with Research Administration facilitates all issues related to personnel including screening applicants for employment and assisting administrative support staff in the research program with issues related to their employment.
Assists in preparing grant applications which may include assisting with budget development and justification typing sections of grant preparing appendices of grant and working with the office of Research Administration on all aspects of the application.
Arranges meetings and conferences schedules interviews and appointments and completes travel arrangements. Assembles necessary background material for scheduled meetings.
Requisitions regularly used office supplies with authority to sign for purchases within specified limits. Trains staff and faculty on ordering systems as appropriate.
Processes reimbursement requests for director other faculty and staff as needed.
Represents the program in dealing with other departments.
Performs other related duties as needed.
Help with organizing faculty research interviews
Other information:
BASIC KNOWLEDGE:
Equivalent to two years post-secondary education at a minimum with college education preferred.
Proficiency in word processing and spreadsheet applications required; knowledge of databases graphics programs and reference programs highly desirable.
Excellent written and oral communication and interpersonal skills required.
EXPERIENCE:
Three year secretarial and/or administrative experience with some experience in grant preparation preferably in a university research setting.
INDEPENDENT ACTION:
Works independently establishing own work plan and priorities to assure timely completion of all activities; refers problems to Management for clarification of priorities and procedures.
SUPERVISORY RESPONSIBILITY:
Depending on size of research program and administrative support staff the Administrative Coordinator may orient new staff to office systems and processes and in consultation with the Director ensures division priorities and projects for support staff are appropriately distributed and completed on time.
Brown University Health is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status. Brown University Health is a VEVRAA Federal Contractor.
Location: Rhode Island Hospital USA: RI: Providence
Work Type: Full Time
Shift: Shift 1
Union: Non-Union
Under the supervision of the Director or Principal Investigator performs a wide variety of administrative support duties related to the research and research fellowship programs. Maintains various record keeping systems to produce operating statistical and narrative reports ensuring documentation and record keeping meets or exceeds standards of internal and external grantor and audit requirements.
Responsibilities:
Completes a wide range of word-processing tasks which include correspondence personnel profiles lists forms tables charts records statistical tables etc. May also take and transcribe dictation.
On the basis of general instruction may assist in the preparation of periodic administrative and research reports statements rosters etc. requiring interpretation of data and/or statistical analyses drafts special reports or summaries track grant fund accounts a listing of funds available for expenditure.
Utilizing general ledger detail as well as researching details of transmittals for supporting data indicates desired purpose for expenditure and assures each listing made to appropriate department for which fund is restricted.
In conjunction with Research Administration facilitates all issues related to personnel including screening applicants for employment and assisting administrative support staff in the research program with issues related to their employment.
Assists in preparing grant applications which may include assisting with budget development and justification typing sections of grant preparing appendices of grant and working with the office of Research Administration on all aspects of the application.
Arranges meetings and conferences schedules interviews and appointments and completes travel arrangements. Assembles necessary background material for scheduled meetings.
Requisitions regularly used office supplies with authority to sign for purchases within specified limits. Trains staff and faculty on ordering systems as appropriate.
Processes reimbursement requests for director other faculty and staff as needed.
Represents the program in dealing with other departments.
Performs other related duties as needed.
Help with organizing faculty research interviews
Other information:
BASIC KNOWLEDGE:
Equivalent to two years post-secondary education at a minimum with college education preferred.
Proficiency in word processing and spreadsheet applications required; knowledge of databases graphics programs and reference programs highly desirable.
Excellent written and oral communication and interpersonal skills required.
EXPERIENCE:
Three year secretarial and/or administrative experience with some experience in grant preparation preferably in a university research setting.
INDEPENDENT ACTION:
Works independently establishing own work plan and priorities to assure timely completion of all activities; refers problems to Management for clarification of priorities and procedures.
SUPERVISORY RESPONSIBILITY:
Depending on size of research program and administrative support staff the Administrative Coordinator may orient new staff to office systems and processes and in consultation with the Director ensures division priorities and projects for support staff are appropriately distributed and completed on time.
Brown University Health is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status. Brown University Health is a VEVRAA Federal Contractor.
Location: Rhode Island Hospital USA: RI: Providence
Work Type: Full Time
Shift: Shift 1
Union: Non-Union
