Job Description
Job Description
This position runs from February ,2025 through mid July 2025, Monday -Friday 8 : 30-5 : 00
Responsibilities : Executive Support
- Maintain & Gatekeep the CEO’s Calendar :
- Manage personal and professional appointments and prioritize the most sensitive matters.
- Book travel arrangements and transportation as necessary.
- Manage CEO’s email inbox :
- Provide communications support via writing / editing emails and preparing correspondence on the CEO’s behalf.
- Act as a filter, forward incoming email correspondence to the CEO or other appropriate staff.
- Organize in-office and off-site meetings :
- Including scheduling and sending reminders
- Track and maintain follow-up with CEO’s prospective clients
- Send gifts, flowers, etc. as requested
- Ensure CEO is up to date on all CE and compliance related courses
- Maintain and communicate CEO’s daily pending to-do items
Office Management
Main point of contact with IT CompanyAct as company liaison to ensure all issues are resolved.Meet with IT several times a year for strategic planningMaintain log of company devices and hardware. Work with IT to order new items as needed.Main point of contact with Compliance FirmAttend monthly meetings with the compliance team to ensure all compliance requirements are metCollect quarterly compliance reports from all W2 and 1099 staff, review for accuracy.Act as company liaison to ensure all issues are resolvedMain point of contact with Condo Association and Property Management CompanyCommunicate messages from Peregrine / Garden’s Office Park to staff as needed.Attend Condo Owners meetings and take minutes on updatesSubmit / track all maintenance requests for the office unitsMaintain key fob log with PeregrineManage inventory of office supplies, such as marketing material, IT equipment, kitchen supplies, shred bins.Coordinate all company meetings, events, and outingsPrepare agenda, presentation materialsOrganize catering and Audio Visual as necessaryProvide support / troubleshooting to office team with any IT, application, office equipment related issues.Ensure all office staff adhere to the office policies and procedures manual and all compliance standardsHuman Resource
Work with senior leadership to identify recruiting needs. Update job descriptions / openings, coordinate phone screening and interviews with appropriate staff, draft offer letters.Own the onboarding and offboarding proceduresCoordinate and lead the new hire orientation processCoordinate Benefits : Health, Dental, Vision, LTD, 401 (k)Lead New Hire / Onboarding processManage employee PTO requestsMaintain employee filesMaintain HRIS databaseManaging all Payable and Receivables
Maintain and Reconcile Employee Expense ReportsLiaison with outside CPA firm on monthly, quarterly, and year end accountingReconcile all incoming payments for 401(k) billing, work with Retirement Plan Services to resolve any discrepancies or missing paymentCompany Description
Your Complete Satisfaction is Our Number One Goal
Since 1978, we have specialized in supplying temporary and direct hire staffing to Rhode Island corporations of all types - including banks, hospitals, manufacturing firms, colleges, professional and legal firms, and governmental agencies.
Company Description
Your Complete Satisfaction is Our Number One Goal
Since 1978, we have specialized in supplying temporary and direct hire staffing to Rhode Island corporations of all types - including banks, hospitals, manufacturing firms, colleges, professional and legal firms, and governmental agencies.
