Administrative Coordinator

Role Overview:

We are a mission-driven non-profit organization seeking a detail-oriented Administrative Coordinator to support our operations. This role is essential to maintaining our organizational efficiency and creating a positive work environment for our team.

Key Responsibilities:

The Administrative Coordinator will be responsible for a diverse range of administrative functions, including bookkeeping, HR support, and general office management. This position requires exceptional organizational skills and the ability to handle multiple priorities with accuracy and professionalism.

·       Process accounts payable and receivable

·       Prepare and reconcile bank statements

·       Track expenses and maintain financial records

·       Assist with budget preparation and monitoring

·       Process staff reimbursements

·       Support annual audit preparation

·       Maintain personnel files and records

·       Assist with new employee onboarding and orientation

·       Process payroll and benefits administration

·       Coordinate recruitment efforts including posting job descriptions

·       Track staff time off and attendance

·       Support performance review processes

·       Manage daily office operations and maintenance needs

·       Order and maintain office supplies

·       Coordinate meetings, including scheduling, preparation of materials, and note-taking

·       Manage incoming and outgoing correspondence

·       Answer phones and greet visitors

·       Maintain filing systems and organizational records

·       Provide administrative support to the Executive Director and staff

Required Qualifications:

·       2 years of administrative experience, preferably in a non-profit setting

·       Experience with bookkeeping and financial record keeping

·       Knowledge of HR practices and procedures

·       Proficiency in Microsoft Office Suite and QuickBooks or similar accounting software

·       Excellent organizational and time management skills

·       Strong attention to detail and accuracy

·       Effective written and verbal communication skills

·       Ability to maintain confidentiality with sensitive information

·       Problem-solving skills and initiative

Preferred Qualifications?

·       Associate or bachelor’s degree preferred

·       Knowledge of the addiction recovery process

·       Experience working in non-profit sector

·       Experience with financial compliance and audits

·       Bilingual skills

Physical Requirements:

·       Ability to lift and move items up to 25 pounds

·       Extended periods of computer work

·       Ability to work evenings and weekends as needed for events

·       Valid driver's license and ability to travel locally

Salary : $50,000 - $55,000