Program Administrator

Special Instructions to Applicants: 

Please attach a cover letter and a resume in the Supporting Documents section of the application. 

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. 

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.

About George R. Brown School of Engineering and Computing:

The George R. Brown School of Engineering and Computing ranks among the top 20 undergraduate engineering programs (US News & World Report) and is strongly committed to nurturing the aspirations of faculty, staff and students in an inclusive environment. 

We seek greater representation of women, minorities, people with disabilities, and veterans in disciplines in which they have historically been underrepresented; to attract international students from a wider range of countries and backgrounds; to accelerate progress in building a faculty and staff who are diverse in background and thought, and we support an inclusive environment that fosters interaction and understanding within our diverse community.

Position Summary:

The Department of Electrical and Computer Engineering educates engineers and scientists who become leaders in academia, industry and government, where they redefine the limits of technology. The scope of our interdisciplinary research collaboration is virtually unmatched, and Rice ECE is globally known for our extensive reach across disciplines, including designing next-generation wireless networks, nanophotonics, terahertz laser spectroscopy, digital systems processing, neuroengineering, machine learning and data science, healthcare devices and analytics; and a plethora of other interests.

The Program Administrator in the Department of Electrical and Computer Engineering will be responsible for a variety of administrative duties that facilitate the Laboratory for Nanophotonics’ (LANP) ability to effectively lead the LANP group. This role involves leading, overseeing, and coordinating various departmental programmatic activities and special projects, such as conferences and events. Additionally, it includes managing the financial aspects of the LANP group, including p-card reconciliations, reimbursements, and reporting. The individual in this position will work under the general supervision of the LANP group. A high level of professionalism, organizational and interpersonal skills, along with the ability to anticipate and adapt to needs, is essential for this role.

Ideal Candidate Statement: 

The ideal candidate has experience supporting the administration of research projects by handling tasks such as data entry, document uploads, and information collection.

Workplace Requirements:

Hybrid position: This position is offered as an in-office and remote work position to provide flexibility and support collaboration. Per Rice policy 440, work arrangements may be subject to change.

• This position is expected to be in the office four times per week

Hiring Range: $56,000-$65,000

*Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements:

• Bachelor's Degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted (remove if not needed)
• 2 years of experience
  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted

Skills:

• Strong verbal and written communications skills
• Ability to work well under pressure and manage projects simultaneously 
• Strong organizational and time management skills
• Advanced knowledge of Microsoft Office suite 
• Strong data analysis skills 
• Adept at problem solving, creating contingency plans and handling issues when necessary 
• Strong client service orientation and attention to detail 
• Ability to develop complex or multiple program partnerships and funding sources

Preferences:

• Experience in higher education
• Experience in research award administration

Essential Functions:

• Coordinates and reviews account setup; reviews, tracks and approves expenditures; monitors budgets; provides data for financial and progress reports
• Participates in account close-out activities
• Manages and maintains records, files, and reports
• Makes travel arrangements 
• Coordinates conferences, seminars, and events for the research group
• Processes a variety of financial transactions; monitors annual project budgets, and prepares expense reports and reimbursements for the research group members and visiting collaborators
• Provides advanced administrative support to the LANP group
• Creates budget plans, monitors and approves expenditures, develops reports, conducts analyses and manages and maintains financial records
• Performs all other duties as assigned

Additional Functions:

• Assists with visa applications and Visitor Management System entry
• Completes Faculty Information System reporting

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview

Rice Mission and Values: Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.

If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.

Salary : $56,000 - $65,000