Program Coordinator

Position Summary

The CAPC Program Coordinator provides administrative support for the Center for Academic & Professional Communication (CAPC) and the Fondren Fellows program. This position involves overseeing day-to-day operations, coordinating departmental functions, managing budgets, and ensuring efficient program administration. The coordinator will collaborate with faculty, administrators, students, and staff to facilitate the smooth functioning of the CAPC and enhance the effectiveness of its programs.

Salary: $20.00 to $22.50 per hour

Requirements 

• HS Diploma or equivalent
• 2 years of related experience 
  • Related to program or administrative experience.
  • Some experience coordinating events.

Skills 

• Functional knowledge of word processing, spreadsheet, email, and database software programs to complete work assignments
• Basic skills to organize data into reportable format.
• Ability to communicate appropriately in writing with Rice students, faculty, and staff.
• Attention to detail and strong organizational skills.
• Ability to follow instructions as prescribed.
• Ability to perform tasks without direct supervision and take initiative.
• Understanding of the teaching and learning environment in higher education

Preferences 

• Associate’s degree
• Experience with Rice University faculty, staff, students and collaborative offices is desirable.

Essential Functions

• Implements and administers day-to-day functions of the CAPC, providing support to faculty, administrators, students, and staff.
• Coordinates three or more major departmental functions including the following: program administration, curriculum support, budget/finance, human resources, and communications/outreach.
• Collects and compiles data, creates reports, and reviews documents; assists in formulating alternative solutions and / or recommendations.
• Reviews policies and recommends changes as needed; assists in developing, revising, and implementing procedures.
• Represents a program or function within the department or school
• Performs basic budgeting duties; monitors and approves expenditures
• May supervise staff, tasks and assignments 
• Performs all other duties as assigned

Additional Functions

• Monitors, tracks, ensures expenditure compliance.
• Processes supply purchases, stipend payments      for outside consultants, and expense reports for supplies, business/entertainment, and travel 
• Coordinates with the HCM to ensure timely processing and maintaining personnel paperwork. 
• Administers the scheduling processes for the peer tutor program. Creates and contributes to reports related to the peer tutor program.
• Greets CAPC visitors, manages the front desk, and monitors the meeting spaces.
• Manages advertising, space planning, attendance, and evaluation of the CAPC workshop program. 
• Manages CAPC public-facing technology as well as online scheduling and registration management subscriptions.     
• Maintains the CAPC and Fondren Fellows websites. 
• Orders books for and manages the inventory of the CAPC library.
• Provides support as needed to the PWC Program Manager and Fondren Fellows coordinator.
• Communicates regularly with Fondren Fellows mentors and students and troubleshoots problems that are identified.
• Helps to administer and interpret regular assessments of the Fondren Fellows program.
• Coordinates Fondren Fellows events. 
• Track Fondren Fellow hours.

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits 

Rice Mission and Values: Mission and Values | Rice University

Rice University is an Equal Opportunity Employer with a commitment to diversity at all levels and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.

Faculty and staff are expected (but not required) to have completed a full vaccination series for COVID-19 (currently defined as a full course COVID-19 Vaccine (typically two shots of a WHO-approved COVID-19 Vaccine or one J&J) and a COVID-19 booster. Rice does not require documentation for COVID 19 vaccination at this time for faculty and staff. More information can be found here: https://coronavirus.rice.edu/policies. 

Salary : $20 - $23