What are the responsibilities and job description for the Executive Assistant/Project Manager position at Riceland Healthcare?
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our senior leadership team. The ideal candidate will be a skilled multitasker with excellent communication abilities, capable of managing schedules, coordinating meetings, and handling administrative tasks with discretion and professionalism.
Duties & Responsibilities
- Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
- Handle incoming calls, emails, and correspondence; prioritize and respond as necessary.
- Draft, review, and send communications on behalf of the executive.
- Organize and maintain electronic and physical filing systems.
- Prepare reports, presentations, and other documents for meetings and conferences. * Coordinate travel arrangements, including flights, hotels, transportation, and itineraries.
- Ensure all logistics are arranged for executive travel, including necessary documents, agendas, and meeting preparation.
- Schedule and coordinate meetings, both virtual and in-person
. * Prepare meeting agendas, materials, and presentations as required
. * Take minutes during meetings and follow up on action items.
- Assist in managing and tracking projects, ensuring deadlines are met and deliverables are completed.
- Provide support in research and information gathering for ongoing projects.
- Handle confidential and sensitive information with discretion and professionalism.
- Support senior leadership in prioritizing tasks and ensuring efficient workflow.
Qualifications
- 3 years of experience as an Executive Assistant, Administrative Assistant, or similar role
. * Strong proficiency in office software (Microsoft Office Suite, Google Workspace, etc.).
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- High level of discretion and integrity when handling confidential information.
Education
- Bachelor’s degree or equivalent experience preferred.
Work Conditions
- Support senior leadership in prioritizing tasks and ensuring efficient workflow.
- Moderate noise (i.e. business office with computers, phone and printers with light traffic)
. * Ability to work in a confined area.
- Ability to sit at a computer terminal for an extended period of time.
Physical Requirements
- While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear and use hands and fingers to operate a computer and telephone keyboard.
- Specific vision abilities required by this job include close vision requirements due to computer work.
- Light to moderate lifting is required.
Job Type: Full-time
Pay: $45,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $45,000
