Marketing Administrative Coordinator

Richards, Layton & Finger, Delaware’s largest and one of its oldest law firms, is seeking a full-time Marketing and Communications Coordinator to join its dynamic team. For over 125 years, the firm has been at the forefront of shaping Delaware law, earning a national reputation for excellence. Serving a diverse clientele, ranging from local businesses to global law firms to Fortune 500 companies, Richards Layton has a deep-rooted commitment to client service, community impact, and pro bono work. This role offers a unique opportunity to contribute to a respected, growth-oriented firm with a strong culture of leadership, collaboration, and professional development that offers a competitive benefits package.

The Marketing Administrative Coordinator is a non-exempt position that reports to the Chief Marketing & Communications Officer. The ideal candidate will be highly organized and proactively support the Marketing & Business Development team. This role is central to the day-to-day functioning of the department and will focus on managing department calendars and events, maintaining agendas and task lists, coordinating budgets and projects, and supporting government relations efforts. Office hours are 9:00am – 5:30pm, on a hybrid work schedule (four days in the office, one day remote).

KEY RESPONSIBILITIES:

Administrative & Project Coordination:

• Develop and maintain detailed agendas and task lists for marketing meetings and ongoing projects.
• Track project timelines and deliverables to ensure deadlines are met.
• Provide administrative support for internal and external communications initiatives.
• Maintain the Marketing & Business Development and Government Relations calendars, including scheduling meetings, coordinating deadlines, and planning events.
• Coordinate cross-departmental scheduling as needed.

Government Relations Support:

• Assist with tracking and organizing firm efforts related to government relations and public affairs.
• Support the preparation of materials for meetings with government officials or local organizations.
• Maintain contact lists and correspondence records related to government and legislative outreach.

Budget & Financial Administration:

• Assist in monitoring department budgets, including processing invoices, tracking expenses, and maintaining accurate records.
• Help with vendor coordination and contract management for marketing-related services.

Skills & Qualifications:

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Exceptional organizational and time management skills.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and a collaborative approach.
• Bachelor’s degree preferred; equivalent administrative experience considered.

Preferred Experience:

• Prior experience in a law firm, professional services, or corporate marketing department is a plus.
• Familiarity with project management or task management tools is an advantage.

Why Join Us?
At Richards, Layton & Finger, you'll be part of a team that values professionalism, innovation, and excellence. This is an opportunity to grow your career in a collaborative and respected legal environment.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Law office: 3 years (Preferred)
• Marketing: 3 years (Preferred)

Work Location: In person

Salary : $50,000