Benefits & Payroll Analyst (Bilingual Spanish)

At Richelieu Foods we make Great Food from Great People. Richelieu Foods, Inc., a Freiberger Group Company, is a leading supplier of high-quality food products to the private label and food service industries. The company has locations across the Midwest with three manufacturing centers that produce frozen & deli pizza, and pizza crusts.

The Benefits & Payroll Analyst (bilingual Spanish highly preferred) will report directly to the Director, Total Rewards with exposure to the Richelieu Senior Leadership Team. The Benefits & Payroll Analyst position is pivotal for supporting employees with benefit enrollment and questions and being the back-up for payroll processing, ensuring that all employees are paid in a timely and accurate manner. This role requires strong analytical skills, attention to detail, and a commitment to providing excellent service to our employees.

Essential Functions:

• Process weekly benefit administration tasks such as funding for retirement and healthcare accounts, reconciling when discrepancies arise.
• Maintain up-to-date knowledge of federal, state, and local labor laws, regulations, and industry standards
• Maintain benefit-specific information within Paycom and oversee employee benefit enrollments, including developing and delivering training sessions and materials to educate employees about available benefits and changes to benefit programs.
• Partner with benefit vendors and service providers to ensure optimal service delivery and resolution of issues.
• Administer and support employee-qualified leave of absence programs such as sick leave, short- and long-term disability, FMLA, ADA, and Workers Compensation.
• Collaborate with benefits providers to ensure accurate billing and timely payment, as well as resolve issues as needed.
• Maintain data in HR systems to ensure integrity and compliance, conduct audits and make associated corrections as appropriate. Prepare and distribute standard and ad-hoc reports for internal and external sources.
• Run payroll cycles according to payroll schedule and verify accuracy of manual data entry in payroll system (Paycom) through balancing and performing comparison for differences.
• Perform state and local tax registrations as needed.
• Preparation and reporting of payroll information to third parties such as W-2’s, State and Local Tax setup and reconciliation, 1095-c’s, and ad hoc requests as received
• Serve as a first point of contact for employee payroll and benefits questions, receive and respond to internal and external inquiries in a timely manner, and address accounting inquiries to facilitate their timely reconciliation of the general ledger.
• Research and analyze Total Rewards best practices to inform the development of comprehensive Total Rewards policies and procedures, at times drafting, reviewing and updating policies related to Total Rewards.
• Maintain a high level of professionalism, confidentiality, and integrity.
• Perform other duties as directed.
  
  

Essential Skills And Abilities

• Knowledge of benefits compliance including FMLA, ADA, ERISA, and ACA.
• Strong working knowledge of Microsoft Excel with advanced skills in data manipulation and analysis (VLOOKUP, XLOOKUP, pivot tables, etc.).
• Excellent analytical skills with the ability to detect numerical errors
• Working knowledge of federal, state and local tax codes, as well as IRS and state regulations that impact payroll
• Excellent written and verbal communication skills with the ability to communicate with all levels of the organization
• Excellent organizational skills and attention to detail
  
  

Education/Certification

• Minimum Associate Degree in accounting, finance, HR or related discipline, or equivalent experience, Bachelor Degree preferred
  
  

Experience

• 3 year benefit administration preferred
• 2 years’ multi-state payroll processing and reporting experience required
• Prior experience with leave of absence administration is preferred
• Bilingual Spanish is highly preferred
  
  

Universal Pay Verbiage:

The following information is provided in accordance with certain state and local laws. Compensation depends on experience, geographic locations, and other factors permitted by law. The expected compensation for this role is between $75,000 and $95,000. This role is also eligible for an annual incentive plan bonus. Benefits for this role include medical, dental, and vision insurance, pre-tax spending accounts, retirement benefits, paid time off, 401K with company match, short-term and long-term disability, and life insurance.

Richelieu Foods, Inc.is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, national origin, disability, or protected veteran status.

Qualifications

Essential Skills and Abilities

• Knowledge of benefits compliance including FMLA, ADA, ERISA, and ACA.
• Strong working knowledge of Microsoft Excel with advanced skills in data manipulation and analysis (VLOOKUP, XLOOKUP, pivot tables, etc.).
• Excellent analytical skills with the ability to detect numerical errors
• Working knowledge of federal, state and local tax codes, as well as IRS and state regulations that impact payroll
• Excellent written and verbal communication skills with the ability to communicate with all levels of the organization
• Excellent organizational skills and attention to detail
  
  

Education/Certification

• Minimum Associate Degree in accounting, finance, HR or related discipline, or equivalent experience, Bachelor Degree preferred
  
  

Experience

• 3 year benefit administration preferred
• 2 years’ multi-state payroll processing and reporting experience required
• Prior experience with leave of absence administration is preferred