HR Administrative Assistant

JOB SUMMARY 

This position will support the Human Resources team with daily administrative tasks and various HR initiatives. The role will also support several HR functions, including recruitment, onboarding, employee relations, benefits administration, compliance, and HR data management. The Human Resources Administrative Assistant will play a crucial role in ensuring efficient HR operations while maintaining confidentiality and professionalism. 

ESSENTIAL JOB FUNCTIONS 

• Assists with the recruitment process, including posting job openings, screening resumes, scheduling and coordinating interviews, and communicating with candidates. 

• Supports the onboarding process by preparing employee orientation materials, conducting background checks, coordinating new hire activities, and ensuring timely completion of required documentation. 

• Maintains and updates employee records in the HR system, ensuring data accuracy, confidentiality, and compliance with record-keeping policies. 

• Assists with drafting, distributing, and tracking various HR-related notices, policies, and communications to employees. 

• Assists with employee training programs, workshops, and HR-related events, including tracking attendance and preparing training materials. 

• Assists in monitoring HR compliance by maintaining employee files, tracking certifications, and ensuring adherence to company policies and employment regulations. 

• Aids in processing HR paperwork, including employment verifications, promotions, transfers, and terminations. 

• Assists in responding to employee inquiries and concerns, directing them to appropriate HR staff as needed. 

• Provides administrative support for performance management processes, including scheduling reviews and compiling feedback documentation. 

• Performs general clerical duties, including filing, data entry, document preparation, and maintaining HR spreadsheets and reports. 

• Leads or assists in special HR projects and research initiatives as assigned. 

• Performs other duties as necessary. 

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS 

• Minimum high school diploma/GED; an associate's degree in human resources, business, or a related field is preferred. 

• Or any equivalent combination of education, training and experience which provides the required knowledge, skills, and abilities to perform this position.? 

KNOWLEDGE, SKILLS, AND ABILITIES 

• Knowledge of Human Resources principles, including recruitment, onboarding, benefits administration, and employee relations. 

• Knowledge of employment laws, HR best practices, and compliance requirements is a plus. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HR software or applicant tracking systems. 

• Strong organizational skills and attention to detail to maintain accurate employee records and documents. 

• Excellent verbal and written communication skills, with the ability to handle sensitive information with discretion and professionalism. 

• Ability to research HR policies and compile reports from gathered information. 

• Ability to prioritize and manage multiple tasks effectively while meeting deadlines. 

• Strong interpersonal skills with the ability to work independently and as part of a team. 

• Ability to maintain confidentiality and demonstrate sound judgment in handling employee matters. 

PHYSICAL DEMANDS 

The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Work may also require crouching, manual dexterity, perceiving sounds at normal speaking levels, distinguishing among sounds, mental acuity, talking, and walking. 

WORK ENVIRONMENT 

Work is typically performed in a safe and secure office environment with occasional unpredictable requirements or demands.