What are the responsibilities and job description for the Payroll & Disbursement Supervisor position at Richmond Behavioral Health?
Richmond Behavioral Health is hiring a professional and detail oriented Payroll & Disbursements Supervisor who performs difficult skilled technical work preparing, processing and distributing paychecks for RBHA; preparing, filing, and processing payroll related taxes and reports; preparing, distributing and submitting W-2s and related filings; supervising Payroll staff; managing employee leave, monthly reconciliation of various general ledger accounts, preparing various spreadsheets, and related work as apparent or assigned. Supervises Accounts Payable staff, reviews accounts payable transactions, reviews prepaid expense reconciliations and ensures accounts payable tasks are performed timely. Work is performed under the direct supervision of the Fiscal Manager.
Essential Functions
Processes payroll; prepares and submits reports; prepares and submits tax payments.
Prepares and submits worksite reports; prepares, distributes and submits W-2s.
Assists staff with leave balance issues.
Manages wage assignments; prepares salary report requests and wage reports.
Prepares and distributes financial reports for Administrative departments.
Prepares and submits benefit analysis reports to Human Resources.
Prepares life, accidental death and disability, short-term disability and long-term disability spreadsheets for Human Resources.
Prepares wage spreadsheet for annual budget calculation; prepares bonus spreadsheet calculation as requested; prepares various other spreadsheets as needed.
Prepares reports for external auditors.
Prepares documentation requested for the annual Worker’s Compensation audit.
Serves as an Administrator for PowerTime, or equivalent, (electronic timecard).
Serves as an Administrator for PaperSave, or equivalent, (paperless document/invoice system).
Supervises Accounts Payable and Payroll staff.
Reviews monthly Accounts Payable and Prepaid Expense reconciliations.
Communicates the status of payroll and accounts payable processes to the Fiscal Manager weekly.
Troubleshoots issues with missing invoices, late or missing payments, and other disbursement issues that may occur.
Ensures Accounts payable staff monitors Positive Pay, uploads virtual credit card transactions daily, communicates ACH payments batch upload status to the Fiscal Manager or Controller, provides invoice and/or check payment batch information to the Fiscal Manager or Controller when ready for review.
Reviews invoice and/or check batches scheduled for payment at the direction of the Fiscal Manager or Controller.
Trains Payroll staff to perform all aspects of the payroll cycle, (staff should be competent to process payroll in supervisor’s absence).
Provides training to Finance and RBHA staff on payroll related topics as directed.
Reviews Payroll and Accounts Payable processes for opportunities to gain efficiency and enhance controls.
Performs other duties as assigned by the Controller or CFO.
Knowledge, Skills and Abilities
General knowledge of bookkeeping terminology and methods; general knowledge of routine accounting principles; thorough knowledge of standard office methods and procedures; ability to maintain financial records and to prepare reports and statements; ability to make arithmetical computations quickly and accurately; ability to post accounts with speed and accuracy; ability to understand and follow complex oral and written instructions; ability to operate efficiently a variety of office machines; ability to operate personal computer and related software packages (Advanced Excel skills a must), hardware and peripheral equipment; ability to establish and maintain effective working relationships with associates, supervisors, vendors, State and Federal agency representatives and the general public.
Education and Experience
Bachelor’s degree with coursework in accounting, business administration, or related field and considerable experience in payroll processing, payroll tax preparation and reporting, leave management, or equivalent combination of education and experience.
Apply online today at:
WWW.RBHA.ORG/CAREERS
