Receptionist/Legal Adv Assistant

Job Summary:

Front Desk Receptionist / Legal Adv Assistant is a dual-role position responsible for both serving as the first point of contact for clients and visitors at the front desk and formatting and preparing legal advertisements and affidavits. This position requires strong organizational skills, attention to detail, and excellent customer service. Position may also include other administrative duties assisting the Finance department.

Key Responsibilities:

· Greet and welcome clients, visitors, and employees in a friendly and professional manner.

· Answer and direct phone calls, take messages, and assist with general inquiries.

· Provide general administrative support such as filing, faxing, copying, and preparing documents for meetings.

· Sort, distribute, and send out mail and packages, ensuring all correspondence is handled efficiently.

· Address client concerns or direct them to the appropriate department for assistance.

· Ensure the front desk area is neat, organized, and stocked with necessary supplies.

· Format legal ads, including public notices, court filings, foreclosure notices, and other legal advertisements in compliance with industry standards and legal guidelines.

· Review notices for accuracy, ensuring correct spelling, and grammar.

· Maintain organized records of ad submissions, revisions, and final proofs.

· Ensure legal ads are submitted on time for publication and manage tight deadlines.

· All other administrative duties as assigned.

Skills and Qualifications:

· Strong ability to identify errors in documents and ensure precise formatting.

· Skilled in document formatting software (e.g., Microsoft Word, Adobe Acrobat) and office equipment (e.g., phones, printers, etc.).

· Ability to multi-task balancing both administrative tasks and legal ad formatting efficiently.

· Excellent interpersonal and communication skills for interacting with clients, visitors, and team members.

· Strong organizational and time-management skills to meet deadlines for both receptionist and legal ad duties.

Education and Experience:

· High School Diploma or equivalent required.

· Previous experience office administration, or customer service is highly preferred.

Job Type: Full-time

Pay: $16.50 - $17.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $17 - $18