What are the responsibilities and job description for the Executive Assistant / Project Coordinator position at Ridgeway Partners?
The Project Coordinator (PC) plays a key role in the execution of searches, acting as project manager to drive the search process, enforce best practices and deliver superior service to our clients. The EA performs administrative duties to support one or multiple managers and makes contributions to the firm overall as needed.
Other responsibilities include, but are not limited to :
Assist manager in the smooth execution of our search projects. Serve as the search team’s quarterback, ensuring best practices are adhered to, meetings and calls are scheduled and deliverables are sent on time. (30%)
Organize complex meeting and travel logistics for one or more partners as well as candidates and clients. (25%)
Prepare and proof professional, high-quality reports that are client-ready. (15%)
Maintain up-to-date, quality data in our database for all search projects, business development activity and contacts. (15%)
Ensure the smooth operation and administration of the office – greet guests, order supplies, coordinate with vendors, etc. (5%)
Process expense reports for manager and candidates. (5%)
Assist or lead other ad hoc activities such as marketing initiatives, events, and internal projects. (5%)
THE PERSON
Ridgeway Partners is seeking to recruit an individual with excellent communication skills and personal presence and demeanor. The successful candidate must have the highest level of professionalism and personal ethics.
The successful candidate will possess all or substantially all of the following attributes :
A positive, enthusiastic and fun demeanor and good sense of humor to add to our strong office culture.
A professional mindset and demeanor and strong work ethic.
High level of integrity and transparency.
Highly organized with extreme attention to detail.
The ability to create a strong first impression with clients, candidates and other visitors.
Comfort in communicating with high level executives (written, verbal and face-to-face).
Ability to manage a demanding workload which includes extensive multi-tasking skills and the ability to meet tight deadlines.
Ability to work independently, but be a strong effective team player.
Strong organizational, analytical and project management skills.
Solid business understanding – experience in executive search, professional services or financial services or a relevant educational background.
Strong intellectual capacity; a continuous learner and strong conceptual thinking skills.
Computer Skills : Microsoft Office, especially Word and PowerPoint. Internet research skills. Salesforce or similar CRM experience a plus.
Maturity and a genuine interest in the role and industry as a career path.
Self-directed, detail-oriented, problem solver.
