Procurement & Payable Specialist

Rightworks offers the only intelligent cloud purpose-built for accounting firms and professionals. Backed by award-winning support, our fully managed IT and applications ensure customers have secure, reliable, on-demand access to their technology. We provide a curated software ecosystem that simplifies the complexity of running an accounting firm or small business, supported by a community of thought leaders, peer networks, and educational resources. Our success is made possible by leveraging decades of specialized experience in leading accounting firms, SMBs and technology companies. Thousands of Firms and SMBs count on us to run their business every day. 

We have a great team, we’re growing fast and have a winning culture based on innovation, teamwork, and mutual respect. 

Job Overview 

We are seeking a detail-oriented and experienced Procurement and Payables Specialist to join our Finance team. The successful candidate will be responsible for managing both procurement activities, including managing the flow of purchase requisitions to purchase orders and vendor management, as well as accounts payable functions, ensuring accurate and timely processing of invoices and payments. 

This is a hybrid position, with the potential for up to 3 days per week in our Nashua, NH headquarters depending on location.   

Responsibilities 

• Generate and manage purchase orders and maintain procurement records. 

• Communicate and collaborate with suppliers to resolve issues and monitor performance. 

• Conduct cost analysis and identify cost-saving opportunities. 

• Source, evaluate, and select suppliers/vendors based on quality, price, and delivery capabilities. 

• Negotiate favorable terms and agreements with suppliers, including pricing, payment terms, and delivery schedules. 

• Ensure compliance with procurement policies and regulations. 

• Receive, review, and process invoices from vendors and suppliers. 

• Verify the accuracy, completeness, and authorization of invoices. 

• Enter invoice details into the accounting system and ensure proper coding. 

• Schedule and prepare payments to vendors through various payment methods. 

• Reconcile invoices and payments to maintain accurate accounts payable records. 

• Communicate with vendors to address invoice discrepancies and payment inquiries. 

• Process employee expense reports and ensure timely reimbursements. 

• Maintain meticulous records of accounts payable transactions for auditing purposes. 

• Assist with month-end and year-end closing procedures, including financial reporting. 

Requirements  

• Bachelor's degree in Finance, Accounting, Business, or a related field. 

• Minimum of 3-5 years of relevant experience in procurement and accounts payable roles. 

• Proven experience in procurement, vendor management, and accounts payable functions. 

• Familiarity with procurement and accounting software (e.g., Sage Intacct, Bill, SAP, Oracle, QuickBooks). 

• Strong negotiation skills and the ability to build and maintain vendor relationships. 

• Excellent attention to detail and accuracy in data entry and record-keeping. 

• Knowledge of accounting principles, financial regulations, and compliance. 

• Effective communication skills, both written and verbal. 

• Analytical mindset with the ability to perform cost analysis. 

• Proficiency in Microsoft Office Suite, especially Excel. 

• Experience with process improvement and automation initiatives is a plus. 

Eligibility Requirements 

• This role is open to US Citizens or permanent residents authorized to work in the United States. Rightworks LLC is unable to offer visa sponsorship.  

• Due to specific state regulations, we are unable to accept applications from residents of California, Hawaii, or Alaska.  

• Relocation will not be offered for this position. 

Benefits 

To provide best-in-class solutions, we need a best-in-class team. We offer competitive salaries to recruit the best talent. We provide company paid short and long-term disability insurance, life insurance and a generous 401K match. We offer highly affordable medical, dental, vision coverage, and many other valuable benefits. We offer a generous PTO bank, and numerous paid holidays, affording you the time to be there for what is important in your life. We encourage giving back to our communities by providing paid volunteer time off. We are proud to be an Equal Opportunity Employer! 

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the employer.