What are the responsibilities and job description for the HR Onboarding & Compliance Specialist position at RIGID?
RIGID is committed to providing quality construction services to our client base located throughout the Gulf Coast Region of the United States. We specialize in all phases of early work, site development, soil stabilization, material supply and installation, marine construction, and underground piping systems. RIGID has assembled a team that has decades of combined experience in the execution of sitework/civil and marine projects throughout the Gulf Coast region of the United States.
SUMMARY
The Onboarding & Compliance Specialist will be responsible for all the functions of onboarding once an offer has been accepted. This includes handling processes related to pre-employment background checks, degree/credential verification, drug and alcohol programs, new hire document completion, orientation, and new employee record management. In addition, you will monitor employee records for the duration of the employee’s life cycle to ensure compliance with USDOT, FMCSA, USCG guidelines as they relate to work requirements. You will facilitate all aspects of onboarding events, including event communications, logistics, coordination, and implementation.
Essential Job Functions
- The position is onsite at our corporate office facility.
- Initiate onboarding for new hires in a timely manner.
- Follow up and coordinate with candidates for onboarding requirements and appointments.
- Ability to follow up and coordinate with candidates, vendors, internal and external stakeholders in an organized, analytical manner, and have a sense of urgency for time sensitive delivery.
- Ensure compliance and consistency on all pre-hire clearance requirements including new hire paperwork and supporting company/contract documents, I-9, drug testing, physical assessments, fit for duty and backgrounds in accordance with company and contract requirements. Uses checklist, compliance matrix and applicable systems to ensure consistency.
- Track and maintain all new hires in the onboarding process with proper forms needed for each specific clearance requirement(s).
- Track all clearances and ensure they are being processed in a timely manner.
- Communicate with recruiting and hiring managers regarding status or questions in the clearance process.
- Provide assistance to new hires to complete paperwork, background release information and other tasks as needed, including the use of Remote Intake Forms.
- Participate in and support various projects, as requested; overtime may be required sometimes with minimum notice.
Skills, Qualifications, and Requirements
- High School diploma or equivalent
- Must have at least 3 years of HR Onboarding experience with a high number of annual new hires.
- Intermediate computer skills in Microsoft Word, Excel, Outlook and other system applications
- Must demonstrate strong written and verbal communication skills
- Strong attention to detail and resourcefulness
- Excellent customer service to internal and external customers, and ability to handle complex customer service issues in a professional manner, exercising good judgment in dealing with sensitive issues
