Assistant Controller

Job Title: Assistant Controller

Department: Accounting

Reports To: Controller

FLSA: Exempt

Location: KY or New Jersey Office (In-Person)

Summary:

Assist the Controller in financial and risk management operations of the organization as well as the preparation of consolidated financial statements of operations for American manufacturing plants including costing, budgeting, taxes, accounts payable/receivable credit and collections, asset control, and systems management within conformance with generally accepted accounting principles and established policies of the organization. The Assistant Controller will maintain accounting controls and provide accurate financial information to management and stakeholders to facilitate decision making.

Essential Duties and Responsibilities include but are not limited to:

• Comply with all environmental, health, safety, and quality standards.
• Maintain confidence and protect operations by keeping information confidential.
• Prepare, analyze, and consolidate monthly, quarterly, and annual financial reports.
• Interpret statistical and accounting information in order to appraise operating results in terms of profitability, performance against budget, and other matters bearing on the fiscal soundness and operating effectiveness of the organization and for the guidance of management.
• Assists in maintaining and developing internal controls.
• Manage the preparation of the annual budget and periodic financial forecasts, institute and maintain other planning and control procedures and analyze and report cost or expense variances.
• Initiate or suggest ideas for cost control for all departments based on financial data and support continuous improvement efforts including quality and environmental, health and safety.
• Assist in implementation, modification, or development of any accounting systems and/or software.
• Comply with all tax and incentive rules through frequent, effective communication with governing officials.
• Assist with preparation and filing of appropriate reports including reports for parent company.
• Classify and analyze labor, material, and overhead manufacturing costs.
• Develop actual manufacturing cost data, compile and cost inventory values and maintain an appropriate tracking system and files.
• Manage the accounts payable function to ensure all vendor invoices are processed and paid within payment terms.
• Manage the account receivable function and maintain effective collections procedures to minimize past due receivables. Ensure effective and appropriate customer credit review procedures exist to develop reasonable credit limits for all customers.
• Assist with monthly and yearly closing processes, preparation of balance sheet account reconciliations, journal entries, and ensure proper revenue recognition in each period.
• Ensure adequate internal controls are in place and all financial transactions are recorded in conformance with generally accepted accounting principles.
• Participate in audits of financial records with external auditors and initiate appropriate action as required to ensure the timely and accurate completion of the audit.
• Review, revise, or develop accounting policies and rules as needed.
• Assist with the accounting department’s performance and make adjustments to daily operations when needed to ensure the department meets overall goals and objectives.
• Supervise accounting staff.
• Other duties as assigned.

Qualifications:

• Bachelor’s degree, preferably in accounting or business administration, and > 5 years of progressively responsible experience in all aspects of accounting, including management of department and staff. Master’s degree preferred.
• CPA certification is strongly preferred.
• Thorough knowledge of GAAP and management accounting. Strong ability to present financial information to a variety of audiences.
• Proficient in the use of accounting software (preferably SAP) and Microsoft office software.
• High level of integrity and trustworthiness.
• Proficient in project management.
• Ability to deal with ambiguity.
• Strong interpersonal skills.
• Excellent team player.
• Demonstrated strong communications skills at all levels in the organization.
• Ability to manage time and resources effectively.
• Process driven and highly organized.
• Demonstrated people and project management skills with the ability to meet established goals and timelines.
• Strong focus on follow-up and attention to detail.
• Ability to travel as needed.
• Employee must be able to relate to other people beyond giving and receiving instructions:

(a). Can get along with co-workers or peers without exhibiting behavioral extremes.

(b). Perform work activities requiring negotiating, instructing, persuading, or speaking with others.

(c). Respond appropriately to criticism from a supervisor.

Reporting to this position: All departmental accounting positions apart from Controller.

Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

• Constantly required to sit, talk or hear.
• Occasionally required to walk or stand.
• Occasionally required to balance or stoop.
• Occasionally required to use hands to handle or feel objects, tools, or controls.
• Occasionally required to lift and move objects up to 20 pounds.

Specific vision abilities required by this job include close vision including concentrated vision for long periods of time, distance vision, peripheral vision, color vision, and the ability to adjust focus.

Work environment:

• Minimum exposure to plant environment.
• Exposure to low noise levels in office environment.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.