AP Data Entry Clerk

The Accounts Payable (Data Entry) Clerk is responsible for performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. This professional will ensure all payments are made in accordance with company policy in an organized and timely manner.

Our Core Values: TRAITS

Trust, Respect, Accountability, Integrity, Teamwork, and Safety.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Roles and Responsibilities:

• Receives and verifies invoices to be entered into system (200-300 per day).
• Enters invoices for payment and verify accuracy of coding by Department.
• Conduct reconciliations to supplier statements, research, and work with suppliers and operations to correct discrepancies.
• Review all invoices for appropriate documentation and approval prior to payment.
• Prepares batches of invoices and process payments (checks, ACH & credit card).
• Utilize system to process and reconcile credit card statement, ensuring expense are coded correctly.
• Ensure payments are posted accurately and in a timely manner.
• Maintain organized system of document retention.
• Verifies that transactions comply with financial policies and procedures.
• Prepares vendor checks for mailing.
• Acts as liaison between operating company and vendors.
• Sets up vendors and ensures compliance.
• Maintains listing of aging accounts payable.
• Responds to inquiries from vendors and departments regarding establishing credit, payments, and invoices.
• Managing accounts payable using accounting software and other programs.

Success Factors:

• Proven work experience in Accounts Payable.
• Experience with accounting software.
• Strong computer skills, MS Excel in particular (managing spreadsheets, creating charts, and using formulas).
• Experience with prepaids and accruals.
• Ability to maintain a high level of accuracy under time constraints.
• Skilled at record-keeping accuracy, and attention to details.
• Experienced computer skills and proficiency with financial management software.
• Ability to maintain confidentiality concerning company financial data.
• Strong communication, interpersonal skills and solid team working abilities.
• Sound work ethic and flexibility.
• Working knowledge of Microsoft Office Excel and experience with enterprise accounting software.
• Commitment to ethical behavior and adherence to company policies and financial legislation.

Experience and Education:

• Three (3 ) plus years of accounts payable.
• Knowledge of GAAP and basic accounting principles.
• High level of proficiency in MS Excel required.
• Vista or another similar ERP experience preferred.
• Construction or utility industry experience preferred.
• An equivalent combination of education and experience may be substituted on a year-to-year basis.

Additional Requirements/Licenses/Certifications:

• Possession of, or ability to obtain, a valid State of Residence Driver’s License is required within two weeks of employment.

Notes:

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.