Front Desk/Legal Assistant

Job Title: Front Desk Legal Assistant

Location: Spotsylvania, VA

Position Type: Full-time, in-person position, Monday through Friday, 8:30 a.m.-5:00 p.m.

About Us: Rinehart Bryant, PLLC is a reputable law firm opening a second office location in Spotsylvania, VA. Rinehart Bryant, PLLC specializes in family law, and we are dedicated to delivering outstanding legal services while maintaining a friendly and professional environment.

Job Description: We are looking for an organized, proactive, and customer-focused front desk legal assistant to be the first point of contact for our clients and assist in a variety of administrative tasks to support our legal team. As a Legal Assistant, you will play a key role in creating a welcoming environment for our clients and visitors while handling administrative duties. You will manage the front desk area, greet clients, and support attorneys and staff with day-to-day operations. The ideal candidate will have strong organizational skills, excellent communication abilities, and a professional demeanor. Additionally, you will assist attorneys with managing case files, handling communication with clients and external parties, and any other administrative tasks the attorneys may require.

Key Responsibilities:

· Greet clients and visitors in a friendly, professional manner.

· Direct phone calls to appropriate staff or attorneys – our main office line will be answered in our primary office location in Stafford, VA.

· Schedule appointments, meetings, and conference calls for attorneys and clients

· Assist with client intake, including gathering basic information and processing forms

· Assist with preparation of fee agreements and collecting retainer payments

· Maintain and organize client files and documents (both physical and electronic)

· Perform administrative duties such as filing, faxing, copying, and scanning documents

· Assist with preparing and delivery of legal documents as needed

· Ensure the front office is tidy, welcoming, and well-stocked

· Handle general inquiries from clients, staff, and external parties

· Assist attorneys and other legal assistants with ad hoc tasks as required

· Communicate with clients, opposing counsel, and external parties in a professional manner

· Manage and track case deadlines and ensure timely completion of tasks

· Managing office calendar

Qualifications:

• High school diploma or equivalent required, some college or legal assistant coursework/paralegal certificate is a plus
• Previous experience in a legal assistant or administrative support role is preferred.
• Strong understanding of legal terminology and procedures is preferred.
• Proficient in Microsoft Office Suite
• Previous experience with Clio is preferred
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to maintain confidentiality and exercise discretion.

Salaried position that is commensurate with experience

Benefits: Paid time off, short term disability policy, option for retirement plan

Job Type: Full-time

Benefits:

• Disability insurance
• Paid sick time
• Paid time off
• Retirement plan

Schedule:

• Holidays
• Monday to Friday

Work Location: In person