What are the responsibilities and job description for the Human Resources Generalist position at Ringgold School District?
PROFESSIONAL STAFF APPLICATION REQUIREMENTS: A letter of interest, resume, transcripts, Commonwealth of PA Professional Certificate, three (3) letters of recommendation less than one year old, Acts 34, 114, 151 clearances less than one year old, Act 24, Act 126 Certificate and Act 168 disclosure release(s).
Human Resources Generalist Position Description
Position Title: Anticipated Human Resources Generalist
Reports to (position): Director of Finance
Supports: Director of Finance
Position Type: Exempt
Summary Statement: The HR Generalist is responsible for providing support to assigned area(s) for a wide variety of activities of human resources including, recruiting, administration of benefits, compensation, and employee and labor relations. The HR generalist will advise administrators and principals and supervisors in all HR practices, provide information to employees about regulations, contract language, and policies, and to provide general support. The HR generalist is responsible for ensuring status of Highly Qualified teachers in RSD, following all PDE guidelines.
Enters into and adheres to confidentiality agreement.
DIMENSIONS AND ORGANIZATIONAL RELATIONSHIPS OF THE POSITION:
This is a central office position reporting directly to the Director of Finance. The HR generalist is a member of the central offices team, focuses on recruiting, benefits, certifications, and employee and labor relations within assigned area(s). The HR generalist is also responsible for the support and maintenance of the human resources management systems (HRMS). The HR generalist must be able to act independently and make decisions within regulated practices and procedures of the organization.
ESSENTIAL JOB RESPONSIBILITIES:
- Coordinates recruitment efforts of all employee groups, including the development of ongoing diversity recruitment initiatives for all exempt and nonexempt personnel, and temporary employees including but not limited to: cafeteria, custodial, maintenance, secretarial, paraprofessionals, teachers, administrators, athletic and non-athletic supplemental positions. This includes job posting, review of resumes, interviews, reference checking and offers of employment.
- Responsible for new-employee sign up process including comprehensive benefits review, employee contract/handbook review, I-9, w-4, and other new employee paperwork.
- Coordinates the process of employee resignations, terminations and leaves.
- Assist in the review, testing and implementation of HRMS system upgrades and patches. Assists in evaluation of reports, decisions, and results of department in relation to established goals. Recommends new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed.
- Performs benefits administration to include claims resolution, change reporting, leave of absence administration and communicating benefit information to employees.
- Handles employee/labor relations issues including but not limited to grievances, arbitration and mediations.
- Maintains HR records and compiles reports using appropriate reporting systems.
- Assist in the administration of compensation and benefits programs including compiling reports, calculations, benefits open enrollment and assisting with annual total compensation statements.
- Oversee verification and maintenance records of professional certifications as required by NCLB, including administration of Bridge, Emergency Certification, and Highly Qualified programs.
- Complete and submit all PDE required reporting pertaining to certification of teachers and administrators including the coordination of TPES.
- Coordinates annual employee evaluations.
- Maintain tenure records for professional employees.
- Administer formal new employee orientation program.
- Participate in investigations into formal complaints and disciplinary proceedings
- Ensures the maintenance of HR websites.
- Maintains and participates in the development and review of all HR policies and procedures.
- Represents district at job fairs, diversity initiatives, professional meetings, County and PDE meetings.
- Maintains awareness of trends, research new programs, legislation, and other state and federal regulations related to human resources
- Performs other duties as assigned by the Director of Finance, Superintendent or Assistant Superintendent.
- Maintain all forms related to human resources including but not limited to: personal leave forms, tuition request forms, etc.
- Coordinates filing of annual Conflict of Interest forms for appropriate personnel.
- Researches, Maintains, Coordinates and Updates Board Policy.
- Willingness to work during evening and weekend when necessary.
QUALIFICATIONS:
- Education and Experience
- College degree required; Degree must be in Human Resources, or a Related Field
- Advanced training in office technology essential.
- Experience with educational systems, public relations, and personnel relations
- Experience in customer service
- Skills and Abilities
- Language Skills
- Ability to write reports and complete documents that conform to
prescribed style and format.
- Ability to effectively present information and respond to questions from the Director of Finance, Superintendent, Assistant Superintendent. board members, staff, and the general public.
- Ability to proofread and edit documents.
- Ability to type greater than 50 WPM
- Ability to speak effectively, using proper grammar and appropriate salutations when communicating on behalf of the Director of Finance, Superintendent or Assistant Superintendent.
- Ability to respond to common inquiries or complaints from internal and external customers.
- Ability to respond to media sources as directed by the Director of Finance, Superintendent or Assistant Superintendent.
- Ability to provide excellent customer service.
- Ability to provide clear direction in emergency situations as communicated by the Director of Finance, Superintendent or Assistant Superintendent.
- Ability to prepare letters and email updates regarding school district business.
- Mathematical Skills
- Ability to accurately apply basic mathematical concepts in the performance of routine assignments.
- Ability to develop and perform math functions in spreadsheets.
- Ability to manage and prepare budget functions and projections
- Ability to generate purchase orders, prepare budget transfers and proactively identify needed office purchases based on review of supply.
- Ability to review building budgets and reports for accuracy.
- Ability to initiate, create and use equation functions in excel.
- Reasoning Ability
- Ability to define problems, establish facts, and draw valid conclusions.
- Ability to interpret technical instructions and regulations.
- Ability to apply sound judgment to resolve conflicts and solve problems.
- Ability to assist others in solving problems.
- Other Skills and Abilities
- Ability to establish and maintain effective and positive working relationships with all staff, board members, Assistant to the Superintendents, general counsel and the community.
- Ability to communicate clearly and concisely, both orally and in writing.
- Ability to perform duties with awareness of regulations of state and local protocol.
- Ability to perform advanced computer technology skills in Microsoft Word, Photo Editing, Video Editing, Excel, PowerPoint, Calendar Functions and other Microsoft Office Suite programs as needed.
- Organizational, management, and established leadership skills.
Physical Demands:
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is frequently required to sit, stand,
and walk.
- The employee is frequently required to talk and listen.
- The position requires the employee to use hands to handle or feel, and to reach with hands and arms.
- The employee must occasionally lift and/or move up to 20 pounds.
- This job requires close vision and the ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise level in the work environment is usually quiet to moderate.
- The work environment is typical of an executive office within a corporate headquarters.
- This is a smoke-free/drug-free environment.
