Executive Assistant with TSC/SCI or Secret Clearance

Title:                    Executive Assistant with TSC/SCI or Secret Clearance

Location:            Washington, D.C. metro area

Summary

Rios Partners is a mission-driven consulting firm creating positive change by delivering value for our clients, investing in our employees, and solving tough problems that benefit our local and global communities. We ground our approach in empathy, enabling our team members to better hear our customers’ challenges and work together to develop effective solutions. As a team, we know what it takes to move organizations forward with measurable, sustainable results.  

Our primary consideration when evaluating candidates is alignment with our Mission and Values, which can be found at  http://www.riospartners.com/mission-and-values/. 

Job Description

We are seeking a highly organized and motivated Executive Assistant with a TSC/SCI or Secret clearance and 5 years of relevant experience to provide high-level administrative support to senior leadership. This role requires exceptional organizational skills, discretion, and the ability to operate in a fast-paced, hybrid work environment. Work will take place in the Washington D.C. metro area, at our office in Arlington, VA or virtually from home. Final schedules will be determined based on client and organizational needs.

Key Responsibilities:

• Administrative Support: Manage complex calendars, schedule meetings, coordinate travel arrangements, and handle confidential correspondence with utmost attention to detail. Demonstrated expertise in calendar management for high-ranking government officials.
• Subject Matter Expertise: Serve as subject matter expert in interpreting Joint Travel Regulations (JTR) and facilitating compliance with Foreign Clearance Guide to plan and coordinate travel in conjunction with the DASD(P) activities; review travel authorizations and vouchers; arrange necessary passports and visas for official travel.
• Daily Briefing Preparation: Provide a daily read-ahead book with information for the next day and next week activities for the DASD(P) prior to the end of the duty day; maintain electronic copies, and paper as directed by the Government, of files of all office documents including letters, memos, reports, and briefings.
• Event Coordination: Plan, coordinate, and confirm logistical support (transportation, badges, security clearance paperwork, audio visual support, etc. for meetings held in conjunction with the DASD(P) activities; escort, greet, and provide information supporting visits to the DASD(P). Plan, organize, and execute meetings, briefings, and other events, ensuring all logistical and administrative aspects are seamlessly handled.
• Communication: Serve as a point of contact between executives and internal/external stakeholders, maintaining professionalism and discretion in all communications.
• Documentation: Prepare and edit presentations, reports, and other documents using MS Office tools (Excel, PowerPoint, Word). 
• Process Optimization: Identify opportunities to improve administrative processes and implement solutions to increase efficiency. Create tools such as Excel spreadsheets and other databases to compile, track, summarize, and report the status of various documents and projects.
• Problem Solving: Anticipate and address challenges proactively to ensure smooth operations.
• Client Support: Assist with project coordination and liaise with clients in the national security community, adapting to their unique requirements and needs.
• Team Interaction: Foster a positive, respectful, and inclusive working environment with colleagues and clients.

Required education, skills, and experience

• Active TSC/SCI or Secret or Secret Clearance
• Extensive experience with creating, reviewing and approving CONUS and OCONUS Defense Travel System (DTS) orders
• Experience with task or correspondence management systems (e.g. TMT or CATMS)
• 5 years of relevant experience providing administrative support, preferably in the national security sector.
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Word.
• Strong organizational and multitasking skills, with a proven ability to manage competing priorities effectively.
• Excellent written and verbal communication skills, with attention to detail and professionalism.
• Willing to work on-site 5 days a week

Preferred Qualifications

• Bachelor’s degree from an accredited college or university is preferred.  Specialized experience including military or industry executive assistant experience may be substituted in lieu of specific educational requirements.
• Correspondence experience in a DoD environment
• Experience and skills in providing Executive Level Administrative Assistant support to high-ranking Federal Government Senior Executive or DoD Flag / General Officers is highly preferred
• Experience supporting clients in the defense or intelligence communities.
• Familiarity with Human-Centered Design (HCD) principles to align processes with user needs.
• Knowledge of the unique challenges and requirements in the national security sector.

Additional information

• U.S. work authorization required
• Must be willing to live in the DC Metro Area

Benefits Information: 

• Profit-sharing/Performance Bonus: Rios Partners is committed to ensuring the success of the organization benefits the entire team. As such, a portion of profits is paid out to employees. The total amount of Profit-Sharing/Performance Bonus distributed to the team may vary year to year and will depend on numerous factors, including market conditions, company performance, and individual performance.  
• Retirement plan: Rios Partners offers a 401(k) and contributes an amount equivalent to 3% of the employee’s base salary each month to the designated fund. Employees may choose to contribute additional money into the 401(k) from their paycheck each month. 
• Health insurance: Rios Partners covers 90% of the premium for both the employee and their dependents for a Platinum plan health coverage through United Healthcare
• Dental insurance: Rios Partners covers 90% of the premium for both the employee and their dependents for a dental insurance plan through Guardian Dental. 
• Vision insurance: Rios Partners covers 90% of the premium for both the employee and their dependents for a vision insurance plan through VSP. 
• Disability insurance: Rios Partners will pay 100% of the premium for both short-term and long-term disability insurance provided through Guardian. 
• Paid Time Off (PTO) and holidays: You will be eligible for three weeks of PTO (15 days) and 12 paid holidays each year. In additional accrued PTO, Rios Partners provides additional time off for both expected and unexpected events (e.g., Bereavement Leave, Jury Duty, Voting). 
• Maternity, Paternity, and Adoption Leave: Rios Partners celebrates employees’ choice to become parents. We are also aware that pregnancy and caring for an infant or a newly adopted child may cause additional life complexities. As such, we provide employees twelve (12) weeks of paid leave in association with the birth of an employee’s own child or the placement of a child with the employee in connection with adoption or foster care. To be eligible for Maternity/Paternity/Adoption Leave Program, team members must: 1) Have worked at Rios Partners full-time for a minimum of 12 continuous months. 2) Be in good employment standing with Rios Partners (i.e., not on probation). 3) Request leave a minimum of 30 days in advance if possible. If this is not possible, please place your request as soon as possible once you become aware of it. Regardless of eligibility for the Rios Partners Maternity/Paternity/Adoption Leave Program, all Rios Partners employees are eligible for the Department of Labor’s Family and Medical Leave Act entitlements as well as Rios Partners Short Term Disability plan. 
• Employee Assistance Program: Rios Partners cares about the mental health of our employees. Through our employee assistance program, ComPsych, we offer 5 EAP sessions to address personal issues such as relationship struggles, substance abuse, parenting challenges and grief. ComPsych, if you decide to utilize the service, also provides FinancialConnect, LegalConnect and FamilySource to provide support and resources for every eligible employee. 
• Training and Development: Rios Partners is committed to helping you achieve your highest potential. Our personal view is that this is best accomplished through a combination of client engagements, opportunities to take on new roles within the team, and internal (team) / external (expert) training.

Equal Opportunity Employer

Rios Partners is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Rios Partners is an E-Verify Employer. Click here for more information on E-Verify.

Seniority Level: Entry to Mid-level  

Functions: Administrative, Customer Service, Human Resources

Workplace Type: On-site, 5 days a week

Job Type: Full-time