What are the responsibilities and job description for the Purchasing Coordinator position at RIPA & Associates?
RIPA & Associates is a civil and utility construction company headquartered in Tampa, Florida. We specialize in a wide range of projects, including commercial, multifamily, residential, and public sector developments throughout Central Florida. Since our establishment in 1998 by Frank Ripa, we have consistently ranked among the Top 100 Private Companies in the Tampa Bay area.
At RIPA, our continued success as a site contractor is attributed to our highly experienced and knowledgeable field management team. Comprising skilled project managers and superintendents, they are the driving force behind our exceptional quality, productivity, and exceptional customer service. Our employees are actively involved in professional organizations such as NUCA, SUCA, Associated Builders & Contractors, TBBA, American Society of Professional Estimators, the Society for Human Resource Management, and HR Tampa.
Working at RIPA & Associates comes with a range of benefits, including but not limited to: Medical, Vision, and Dental insurance, Short-Term Disability, Voluntary Life insurance, Paid Time Off (PTO), Referral Program, Employee Assistance Program, Company-provided Life insurance, and a 401(k) retirement plan.
Job Description:
We are seeking a detail-oriented and proactive Purchasing Coordinator to join our team. The Purchasing Coordinator will play a crucial role in our procurement process, ensuring timely and cost-effective acquisition of materials, supplies, and services essential for our operations.
Responsibilities:
- Accurately input and maintain data related to procurement, inventory, and purchasing transactions into the company's databases and systems
- Work with Project Managers to develop Request for Quote (RFQ) requirements.
- Prepare RFQ packages and solicit bids from approved supplier base.
- Negotiate pricing and other terms and conditions of purchase as needed.
- Prepare purchase order, work order, and change order documents by inputting purchasing data into the Purchasing database and issuing it to the vendors.
- Maintain positive professional relationships with co-workers, vendors, and subcontractors.
- Perform administration duties as required (change orders, expediting, invoice discrepancy resolution, etc.).
- Maintain purchase order, vendor, and subcontractor files.
- Perform other tasks as assigned. Follow set Policy & Procedure guidelines.
- Directly interact with Accounts Payable and PM for PO/WO/CO reconciliation.
- Maintain applicable logs and tracking files.
- Contribute to process improvements and the implementation of best practices in data entry and management.
- Perform regular data quality checks to identify and rectify discrepancies or errors in the data.
- Collaborate with the Purchasing team to ensure timely and precise entry of purchase orders, invoices, and other relevant information.
Qualifications:
- Strong attention to detail
- Ability to multi-task Knowledge of Microsoft Office: Excel, Word, Outlook
- 2 years of purchasing related experience or demonstrated knowledge, skills and abilities to perform the above-mentioned tasks.
- Willingness to put in overtime when needed.
- Knowledge and experience with Vista.
- Ability to type quickly and navigate a computer easily.
RIPA provides Equal Employment Opportunity (EEO) to all employees and applicants for employment without regard to Race, Color, Religion, Gender, National Origin, Age, Disability, Veteran Status, Genetic Information & Testing, Family & Medical Leave, or any other protected class in accordance with applicable Federal Laws.
In addition, RIPA complies with applicable State and Local laws governing non-discrimination in employment and reasonable accommodation in every location in which the Company has facilities. This Policy applies to all Terms and Conditions of Employment, including, but not limited to hiring, placement, promotion, termination, layoff, recall, leaves of absence, compensation, and training.
