What are the responsibilities and job description for the Facilities Administrative Assistant position at RISE A Real Estate Company?
Join Our Team as an On-Campus Facilities Administrative Assistant!
Are you an organized, detail-oriented professional with a passion for keeping things running smoothly? Do you thrive in a dynamic environment where your ability to juggle multiple tasks is valued? If you're ready to be the backbone of our vibrant on-campus community and take on the challenge of managing turn and unit preparation during peak seasons, we invite you to join our team!
What We Offer:
- Competitive Salary: Enjoy a competitive pay with opportunities for bonuses.
- Generous PTO: Enjoy 3 weeks paid time off
- Comprehensive Benefits: Health, Dental, Vision, Supplemental policies to cover all your bases, A generous 401K, Employee Assistance Program (EAP), and more
- Quick Coverage: Insurance starts on the 1st of the month following your hire date
Your Role: As our On-Campus Facilities Administrative Assistant, you will play a crucial role in ensuring our property operates efficiently and our residents' needs are met with professionalism and courtesy. One of your primary responsibilities will be overseeing turn and unit preparation. This includes two major turn periods, as well as a smaller turn in December. These are high-energy periods where you will be instrumental in preparing units for incoming residents, ensuring that everything runs seamlessly.
Beyond turn, your role will involve supporting the General Manager and Maintenance Supervisor, managing the front desk, overseeing office operations, and maintaining important records.
Key Responsibilities:
- Turn & Unit Preparation: Help manage the scheduling, documentation, and inventory for turn during the busy periods. Ensure all units are properly prepped for incoming residents, meeting the community’s standards for quality and readiness.
- Office and Inventory Management: Keep our office and stock areas organized, manage our inventory system, and assist with inventory upkeep.
- Administrative Support: Maintain updated records for inspections, projects, and contracts, and assist with financial tasks such as bill management and expense tracking.
- Inspection and Maintenance Coordination: Help with building and unit inspections, manage work orders, and ensure maintenance services are completed to scope.
- Front Desk Excellence: Be the welcoming face of our community, greeting visitors, managing phone calls, and directing inquiries.
- Vendor and Contract Management: Maintain vendor relationships, monitor insurance and contracts, and prepare make-ready schedules.
- Reporting and Data Analysis: Collect, analyze, and summarize data for weekly ownership reports.
- Safety and Compliance: Document agendas for safety meetings and ensure compliance with safety standards.
Ready to Join Us?
If you’re up for the challenge and excited about working in a fast-paced, rewarding environment, apply today! We look forward to seeing how your skills and passion can enhance our community.
If you’re up for the challenge and excited about working in a fast-paced, rewarding environment, apply today! We look forward to seeing how your skills and passion can enhance our community.
