Administrative Assistant

Description

As an Administrative Assistant in the ESS Laboratory, you will manage the laboratory’s billing and invoicing.  You will also provide administrative support to the laboratory by performing a variety of tasks to ensure the department operates effectively. 

Duties and Responsibilities:  

• Coordinating, generating and tracking invoices to ensure timely and accurate processing. 

• Reviewing/Updating project pricing to ensure proper billing  

• Generating Invoices for multiple divisions (ESS BAL AB Forensics) 

• Filing hard copies of COCs 

• Setting up New Clients 

• Working with Accounting to process prepayments 

• Documenting payments received at the lab 

• Interacting with clients regarding billing issues 

• Setting up new online invoice upload accounts 

• Uploading of invoices to different client platforms 

• Assisting the team with AR/AP as needed. 

• Electronic filing of emails / files 

• Entering BIDs into department software, Element 

• Keeping records updated with client changes 

• Processing PSRs 

Qualifications

• High school diploma or equivalent 

• Exceptional attentiveness to detail, with ability to learn and understand technical terms 

• Detail oriented, Ability to prioritize multiple tasks, work effectively with high volumes 

• Effective verbal and written communication skills. 

• Ability to practice discretion and good judgment and maintain confidentiality 

• Must possess good organizational, communication, and time management skills.  

Who We Are

The RISE Group is an employee-owned, professional engineering firm that provides a complete range of consulting, design, and energy services to customers throughout the United States and internationally. Our multi-disciplined engineering and technical staff specialize in failure analysis, engineering design, process optimization, and condition assessment. Our work demonstrates how creative collaboration can produce outstanding results for our clients and our communities.

Our Culture

At RISE, our customers come from all walks of life -- and so do our employees! We hire amazing people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. We can confidently state that we are successful as a direct result of our diversity. From day one and throughout your career with us, you’ll find a workplace culture with expansive personal & professional development opportunities, cutting edge technology, a place where relationships are valued, and work/life balance is always a priority. We are committed to diversity, equity, and inclusion (DEI) within our workplace and in our communities. It is our policy to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

The RISE Group is an E-Verify participant and will conduct background investigations and pre-employment screening of candidates for employment Pre-employment activities will be conducted on qualified applicants after acceptance of a job offer.

The RISE Group is an employee-owned company and an equal opportunity/affirmative action employer. We welcome applications from all backgrounds regardless of race, color, religion, sex, national origin, ancestry, age, marital status, sexual orientation, gender identity or expression, veteran status, disability, or any other classification protected by law.