Procurement Analyst (47432)

Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

Responsibilities

Under the general supervision of the Purchasing Director, the Procurement Analyst will be a part of a progressive Finance team and responsible for ensuring the seamless operation of the procurement process as RiseBoro transitions to a new platform. As a member of the Finance team the Procurement Analyst will support the procurement cycle ensuring proper process adherence by focusing on accuracy and integration with accounting processes within the department. The Procurement Analyst will lead a vendor database and contract management projects . The ideas and creativity of the Procurement Analyst will play an essential role in process improvement within the team. Additionally, they will work closely with various departments to ensure timely delivery of products . Specific duties and responsibilities include:

• Execute purchases on behalf of RiseBoro Divisions, adhering to policies, controls, and documentation requirements
• Develop vendor database by reviewing existing vendors and documentation to categorize and upload them into an online portal.
• Oversee all aspects of the vendor database and ensuring optimal functionality
• Assist with the oversight of the Procurement centralized inbox responding to inquiries regarding requisitions, purchase orders, contracts invoices from various divisions
• Assists with the onboarding of new suppliers, changes to existing suppliers, and supplier communication to resolve transactional issues
• Manage and track existing accounts with vendors
• Assist with analyzing, and interpreting data related to supplier performance and logistics to identify trends and areas for improvement
• Review purchase orders and ensuring accuracy in all documentation
• Maintain and update the purchasing database and records, ensuring accurate and up-to-date information; provide recommendations as needed
• Manage the contract management portal and resources to ensure contract obligations are understood. Communicate these obligations to the appropriate parties when needed
• Support the implementation and maintenance of procurement policies and procedures
• Assist with driving organizational compliance via employee training and education
• Develop relationships with stakeholders at all levels of the organization to better understand needs and ensure the procurement team is supporting the organization as a whole
• Participate in the roll-out of online procurement tracking modules in RiseBoro’s ERP (Yardi)
• Support the development of RiseBoro RFPs
• Assist in the development of policies and SOPs.
• Other related duties as required
  
  

COMPETENCIES

• Excellent verbal and written communications, including synthesis & presentation with diverse audiences
• Strong interpersonal skills to collaborate effectively with suppliers, internal teams, and management
• Ability to adapt and learn new processes and systems quickly
• A self-starter who with a proactive approach to challenges
• Solutions-based thinker with a positive attitude
• Excellent time-management skills and the ability to work well under pressure
• Proficiency in using purchasing software and systems a plus
• Team-player mentality and ability to collaborate effectively with cross-functional teams
• Proficiency in Microsoft Office Suite, particularly Excel
• Exceptional ability and willingness to perform data entry required
• Exceptional analytical thinking and problem-solving skills with the ability to identify opportunities process improvements
• Systematic understanding of procurement processes and best practices, as well as other finance and accounting functions a plus
• Ability to be flexible and adaptable to new ideas and changes
• Commitment to RiseBoro’s mission, vision, and values
• Ability to understand the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities
• Commitment to supporting the work that affects communities that have experienced systemic oppression and bias (i.e., people of color, LGBTQ people, immigrants, justice-involved persons, etc.
  
  

Education And Experience

• High School Diploma or GED equivalent required ; Bachelor’s Degree preferred
• A minimum of two (2) years of related experience supporting or executing procurements with an understanding of best practices preferred
  
  

Qualifications

It is the policy of RiseBoro to provide equal employment opportunity to all employees and applicants for employment. No individual will be discriminated against on the basis of race, color, age, creed, religion, national origin, citizenship status, political or union affiliation, marital or partnership status, sex, sexual orientation or affectional preference, gender identity, familial status, genetic information or predisposition or characteristic, disability, status as a victim of domestic violence, status as a veteran or member of the U.S. military and related obligations, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to, recruitment, hiring, job placement, compensation, benefits, training and apprenticeship, employee development, promotion, demotion, discipline, transfer, lay-off and recall, and termination. RiseBoro makes reasonable accommodations based on religion and/or disability as required by law, and requests for accommodation are to be directed to the Human Resources Department.