Admin and Operation Assistant

Rising Sun is hiring an Admin and Operations Assistant to support core general administrative and operational functions. The Admin and Operations Assistant reports directly to the Administrative and Operations Associate, and works closely with the Administrative Coordinator, though they will support multiple staff and will work closely with multiple departments.

A successful Admin and Operations Assistant…

• Is a quick learner and enjoys the challenge of learning new tasks and implementing new skills
• Is comfortable with asking questions for accurate clarification of assigned tasks 
• Can juggle multiple tasks and is highly organized 
• Has strong computer skills and experience using platforms like Google Suite, Microsoft Office, and Salesforce; able to quickly learn new software and databases as needed
• Has an eye for detail and doesn’t mind data entry, filing, and other administrative tasks
• Likes to problem solve and troubleshoot
• Enjoys working with others, but is also happy to work alone
• Is willing to jump in where help is needed

Job Responsibilities

• Support with a high volume of seasonal employees’ onboarding documents and payroll preparation
• Coordinate with cross departmental program teams to ensure smooth onboarding of seasonal staff   
• Maintain record of compliance training completion 
• Prepare seasonal employees’ enrollment in pay card program
• Conduct employment eligibility verification (e.g. I-9) for various site offices
• Perform internal audits and organize necessary documentation to meet federal compliance and Rising Sun’s internal policies
• Support organizational culture initiatives as needed
• Complete other tasks as assigned

As an Admin and Operation Assistant, you MUST... 

• Adhere to all Rising Sun policies, including the Mandatory COVID-19 Vaccine Policy for Employees and Board of Directors 
  • Provide proof of COVID-19 primary series vaccinations by the start date of your employment, please refer to the CDC website if you are unsure of your status 
  • Rising Sun will consider accommodations for disability, medical and/or religious reasons only. For more information on COVID-19 vaccinations, visit the CDC website.
• Have a car, valid driver’s license, and car insurance
• Be able to pass a motor vehicle record check with a safe driving record
• Be able to pass a criminal background check
• Be able to complete the virtual Mandated Reporter Training, Sexual Harassment Training, and Cyber Security training within your scheduled training week(s).

• Experience working with Zenefits/TriNET or other HRIS systems
• Familiarity with nonprofit compliance, especially with workforce development, youth development, and/or environment
• Familiarity with performing data entry and systems
• Experience working in environments with cross-departmental teams 
• Basic understanding of payroll practices and processes 
• Able to lift and carry up to 25 pounds and climb ladders as part of ongoing inventory management, ability to be physically active
• Fluency in a second language (Spanish preferred)

About Rising Sun...

We’re deeply rooted at the intersection of equity, climate, and good, sustainable careers.

In 1994, Rising Sun Center for Opportunity began as Rising Sun Energy Center in Santa Cruz, California. Much has changed as we’ve adapted and innovated to respond to the needs of our participants and communities, but today, we remain rooted in our origins, preparing people throughout the Bay Area and Central California who have been locked out of prosperity for good jobs and green pathways that offer economic equity and mobility while building a climate-resilient future for all.

Learn more about who we are

About our culture…

We are mission-driven and work hard because we care deeply about what we do. We like working with each other and we like to make work fun. We like to try new things and encourage each other to find unique and unconventional ways to tackle tough problems. We celebrate every birthday, eat a lot of dessert together, and recycle the same birthday candles until they’re gone. There’s usually at least one dog hanging around the office, and sometimes a staff member’s kid or two as well. We want people to grow. We like to promote from within and build each other up, but we also like to bring in new ideas and different perspectives. We’re looking forward to meeting you and hearing about how you can contribute to making Rising Sun a great place to work. 

You might also be wondering about pay…

This is a temporary, non-exempt, non, benefited, part-time, hourly, hybrid position. 

• Position Schedule: May 12th - August 27, 2025
• Pay: $25.00/hour, estimated 32 hours per week, hours per week may vary by agreement
• Rising Sun sponsors the optional use of a mental health platform, Spring Health, for the use of up to 6 coaching sessions, 6 therapy sessions, and on-demand self-guided resources at no expense for the duration of your employment with Rising Sun.
• Location: Hybrid, occasional in-person at our Oakland HQ office and site office visits across the Bay Area
• Vehicle use reimbursement*: When traveling to Rising Sun’s site offices, Rising Sun reimburses at the 2025 federal mileage rate

*Mileage reimbursements will only be offered for driving done solely for work-related purposes. Note, that commuting between your home and office location does not qualify for reimbursement. Toll fees incurred as part of work travel are reimbursed. 

RISING SUN IS AN EQUAL OPPORTUNITY EMPLOYER

Rising Sun is committed to diversity and considers all applicants for all positions without regard to color, ethnic background, religion, sex, gender, sexual orientation, national origin, age, and disability status. EOE/AA; women and minorities are encouraged to apply.

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