Human Resource Generalist

Description

Summary

The Human Resource Generalist will run the daily functions of the Human Resource (HR) department including hiring and interviewing staff, administering pay, benefits, and leave, and enforcing company policies and practices. This role provides administrative support to the human resource function as needed, including record-keeping, compliance audits, file maintenance and HRIS entry.

Essential Functions

Generalists

• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and certifications.
• Conducts or acquires background checks and employee eligibility verifications.
• Implements and ensures completion of the full onboarding process of new employees.
• Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, leave, disciplinary matters, disputes and investigations, performance and talent management, productivity, recognition, and morale, occupational health and safety, and training and development.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
  
  

Recruitment

• Assists in recruiting, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.
• Manages job posting and advertisement processes through Paylocity’s Applicant Tracking System (ATS)/3rd party vendors.
• Screens applications and selects qualified candidates.
• Ensures that hiring managers have the necessary information and materials to complete the interview process when needed.
• Assists in the interviewing process, including pre-screening calls, conducting interviews, and completing reference checks. Ensures interviews and hiring decisions are well documented in the ATS.
• Facilitates the offer process. Prepares and sends conditional offer letters and job descriptions through ATS.
• In collaboration with the HR Business Partner, develops and maintains relationships with community sources, such as colleges, community organizations, etc.
• Assists in the development of recruiting materials such as job postings, flyers, and other creative sources to attract candidates.
• Ensures application stage is up to date in ATS.
  
  

Onboarding

• Coordinates all onboarding and new hire activities, including Day 1 Meetings and assigning mandated training on Paylocity.
• Assists new hires with completing onboarding and payroll activities within Paylocity.
• Ensures that new hires are provided with Identifying Access cards.
• Completes Forms I-9 and E-Verify process. Physically reviews I-9 identification, completes form verification sections and maintains I-9 files.
• Confirms that all new hires have completed appropriate Department of Social Service and Virginia State Police background checks within established timelines; once completed, uploads to employee file.
• Assists with auditing new hire files, to ensure that all required documents have been received and are correctly completed in Paylocity.
• Prepares new-employee personnel e-file and medical file.
  
  

HR Support and File Management Related Activities

• Makes photocopies, attends to mail, scans, emails, and documents; performs other clerical functions.
• Files documents into appropriate employee files.
• Performs customer service functions by answering employee requests and questions.
• Assists in the execution of organizational activities as needed.
• Under the direction of the Director of HR prepares monthly recruiting data analysis for VP of Administration and additional correspondence, as requested.
• Support compliance with federal, state, and local employment laws and regulations, as well as organizational policies.
• Performs other related duties as assigned by the Director of HR.
  
  

#ZR

Requirements

Knowledge, Skills, and Abilities

• Customer Service - Displays courtesy and sensitivity, appropriately manages difficult or emotional situations, meets commitments, and responds promptly to employee needs. Solicits employee feedback to improve service.
• Dependability - Responds to requests for service and assistance, follows instructions, responds to management direction, takes responsibility for own actions, commits to doing the best job possible, keeps commitments, and meets attendance and punctuality requirements as expected.
• Job Knowledge - Competent in required HR skills and knowledge, exhibits ability to learn and apply new skills, keeps abreast of current compliance and best practices, requires minimal supervision, displays understanding of how job relates to others, and uses resources effectively.
• Quality - Demonstrates accuracy and thoroughness, displays a commitment to excellence, looks for ways to improve and promote quality, applies feedback to improve performance, and monitors own work to ensure quality.
• Teamwork - Balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team spirit, puts success of team above own interests, able to build morale and group commitments to goals and objectives, supports everyone's efforts to succeed, recognizes accomplishments of other team members.
  
  

Education and Experience

• Bachelor's degree in a related field or equivalent experience.
• Three years’ experience working in the human resource field or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
• Experience with spreadsheets, databases, data analysis preferred.
• SHRM-CP/HRCI credential preferred.
• Experience with Paylocity a plus.
  
  

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.